What to look inside HRMS Software?

 

What to look inside HRMS Software?

 

Payroll, administrative and legal tasks, vacations, training, conciliation measures, etc. The HR department works with important information, both for the development of the business and for the employee experience.  

What is HRMS Software and what is it for?

Due to the volume, sensitivity and complexity of this data, the management of a company's team in full 2019 cannot be understood without the use of human resources software: a computer tool that integrates and streamlines processes (many of them become automated) and organizational policies related to human capital.

 

Its implementation allows a reduction in costs and time , as well as an increase in productivity within the people management department . Something decisive in the development of the company since its contribution of value will increase.

 

The human resources management platform is a powerful tool that, through the processing of large volumes of data and the use of AI, brings great value to the company. It is capable of providing a holistic vision of corporate reality, enabling decision-making in real time.

 

It also offers an overview of the company's situation in different future scenarios, which facilitates the planning of strategic decisions such as, for example, the risks of abandonment, succession in key positions or the hiring of professionals. This new discipline is known generically as HR Analytics.

 

 The management and personnel management encompasses very different and sensitive functions within an organization: payroll, workload, talent development, recruitment and retention, personnel management.

HR software features

A Human resources program can be decisive in centralizing some actions, decentralizing others and streamlining them. In short, it should help us save time and better perform all Human Resources tasks: 

·         Payroll management : the management related to payroll and personnel administration is an important task (contracts, entries, exits, medical examinations, settlements, etc.). Having a tool such as HR software helps us to comply  in an automatic, efficient and safe way , freeing up time for our team so that they can perform higher value tasks.

·         Internal communication: the possibility of having an employee portal, a space that decentralizes administrative tasks and streamlines internal communication is another key point. In this way, it is the worker himself who can manage permits, vacations, expense reports, etc. At the same time it serves as a place where payroll or internal information is accessed.

 

·         Training management: in addition to serving as a showcase for training through the employee portal, the HRMS software can help us manage all training actions, your budget and existing bonuses.

·         Evaluation : some human resources programs allow evaluating the performance of employees, making personalized evaluations based on the skills and objectives that are previously defined. It is an important role for the business, which requires monitoring of the achievement of objectives and deviations from them.

 

·         Cost reduction: having a good human resources system can mean significant capital savings. Automation of activities allows the human resources area to have excellent personnel management, reduce turnover and hire only the necessary human capital.

 

·         Recruitment: the first experience that any worker will have with us will be the selection process. The management of applications and vacancies will be simpler, more agile and efficient with HR software that allows you to publish offers, easily organize information or have all the tools of the process from start to finish. In this sense, a good candidate experience becomes a tool to help attract talent. 

 

·         Data analysis : integrating business objectives into HR work is a complex function for which many departments cannot find the time. Thanks to this type of software we will be able to obtain enough information to know what the development of employees is like and also have data by departments , headquarters, etc.

 

·         Adequacy of the business strategy:  The human capital of a company is the engine and the helm of the company. Depending on its variables, its internal processes, its reward systems, its ways of measurement, your company will be able to navigate better and faster.

With all these functions, it seems clear that it will be better for our team to have an HR management system that is global and that covers all these needs. In addition, it is compatible with other applications of the company; as two of the requirements that a3EQUIPO meets, the HR software with which we achieve simple and effective management.

 

Advantages of having HRMS software

·         Reliability: having a program that manages all these sensitive tasks in an agile and safe way is a guarantee for the Human Resources Department but also for the company in general.

·  Reliable data: having a tool that converts data into useful information, promoting a comprehensive, reliable and real-time vision, allows us to make decisions based on secure data.

·         Availability: with a solution that works in the cloud it is possible to connect from anywhere and at any time. 

·         Up-to-date with regulations: laws change and software that is always updated is a guarantee of always being up-to-date with regulations, avoiding possible errors.

·      Tailor-made: we must find a solution that suits us: companies are living organisms that develop and change. For this reason, choosing a scalable and modular platform adapting to the needs that arise within the company's department is an essential factor. 

·       An agile start: we must have the implementation process and select the one that guarantees us an efficient model, both in time and cost.  

·  Employee evaluation: choosing between different advanced functionalities (catalog of competencies and objectives, generator of forms and evaluation processes, integration of this management in the employee portal, etc.) favors the evaluation of employee performance and raises the level of the HR department.

Examples of HRMS software:

·         Employee portal: global vision of the team and all the necessary administrative tasks: pending requests, approvals, denials, evaluation management, etc.

·         Knowledge of the team: complete files of the personnel in charge, including the relevant CV data.

·         Control of absences: know, in a generic or particular way, the nature and duration of excused and unexcused absences, by people, by departments, by dates, by type of absence, etc.

·         Presence control: controls the presence of employees easily and quickly, comparing the theoretical schedule with the real one.

·         Time management: A necessary function and more so with the recent legal developments, is that this type of software offers the possibility of managing presence and absenteeism. The best thing is to be able to control the schedules, shifts, days and the presence of employees in real time.

We are going to make the workforce more productive, decentralizing tasks and automating as much as possible. In this way, the personnel department will be able to work on innovation in human resources and add more value to the organization.