For human resources professionals, the recruitment processes become a complicated task since they are solely responsible for hiring the candidates that best fit the requested vacancies. For this reason it is easier for recruiters and managers / professionals in human resources to avail themselves of social networks which are becoming increasingly powerful today. Social networks offer some advantages that can make a difference in the recruitment processes of companies. Currently, the vast majority of companies use social networks to apply for the vacancies they are looking for; Currently LinkedIn is one of the largest labor networks that exist today.

On the other hand, social networks help in the following aspects: the engagement or commitment of collaborators, being attentive to the competition and in what way they act, and executing some other tasks that human resources carry out.

Why should employers use SOCIAL MEDIA?

Social media is a useful tool to carry out HRMS processes on a larger scale than traditional methods. These help companies engage with a broad audience, build and strengthen the brand, locate talented candidates, and improve the effectiveness of recruitment processes without increasing costs.

For future candidates of a company it becomes easier to refer their contacts to a future vacancy through social networks. This can help spread the word and expand the range of talented profiles. If companies want to acquire talented profiles , going to social networks is the best option.

Social networks are powerful tools that allow companies to achieve some goals that require human resources. Businesses can easily leverage social media to reach their target audience by posting job openings and connecting with candidates. It's a practical way to network and build working relationships with talented candidates who aren't necessarily looking for a job.

HR professionals also use social media to discuss company history, photos of important events taking place, posts and blogs, and fan pages. All this with the aim of making the recruitment process even stronger and easier to get future candidates. Companies trust that engagement can be achieved even before people are members of the company.

This is also a tool to listen, monitor, learn and collaborate with the company. Any negative or positive comment about the company is a help to know the opinions of the public regarding it. However, it is necessary to bear in mind that it is important not to generate controversies or controversial comments so as not to bring down the image of the company; this should always seek to generate the best image before the public.

Social networks offer endless benefits and tools to help manage multiple tasks that must be accomplished from human resources. For this reason it is important for generations that are in their work stage to be very involved in social networks not only to find out job vacancies but to find out about what the company does, mission and vision, what type of culture they have, how many employees have, current events, etc.

JAM Success Factors can help integrate & manage Business Social Networks on a day-to-day basis:

SAP Jam is a cloud-based enterprise social networking suite and collaboration application that helps users connect with employees, partners, and customers. This system can be to protect company data by collaborating over a secure network. The app helps employees find colleagues and experts to collaborate with, as well as providing a place to manage and organize projects. Success Factors' SAP JAM collaboration software has proven to be a helpful tool for streamlining all HR processes, thanks to its ability to connect employees to information.

This groupware makes it possible for human resources managers to develop internal communication strategies connecting employees, customers and partners with the content and information they need efficiently and without errors.

At the same time, this collaboration software offers enterprise social networking features such as project collaboration tools, task management, discussions and surveys, instant messaging, discussion and chat rooms, document and content sharing, micro blogging, and personal profiles. Team leaders can delegate tasks and track project performance and progress. Customers, partners, and stakeholders can log into SAP JAM to stay up-to-date on project progress.

Next, let's take a closer look at how JAM Success Factors can help your company integrate and manage business social networks on a day-to-day basis:

· Transform onboarding and preparing talent:

When SAP JAM is combined with a formal onboarding program it can help transform the onboarding and preparation of new talent. From day one, SAP JAM connects employees with the experts and the information they need through a convenient “start-up” wizard.

The intelligent SAP JAM system makes recommendations to new employees based on their profile information, and from those recommendations they can join onboarding groups to facilitate onboarding, share experiences and become known within the company

In short, with these capabilities in SAP JAM collaboration software, new hires can quickly get up and running and have the support of mentors to achieve full onboarding within the company. All this, through a digital and collaborative environment. Employees can access JAM Success Factors without being in the office and from any device with an Internet connection.

· Reinforce a culture of continuous and collaborative learning:

To maximize the full potential of learning and training programs, companies need to reinforce a culture of continuous learning. SAP JAM helps increase employee effectiveness by leveraging their natural learning styles to strengthen collaboration.

The platform offers extensive discovery, resource and expert search options so your employees can find new ways to get answers and learn while working, such as informal communities of practice.

· Integration with all business processes:

To boost collaboration and get the most out of business social networks, SAP JAM offers the possibility of integration with SAP Success Factors Employee Central, SAP Success Factors Learning and any other content management system such as Microsoft SharePoint, Box, Google Drive for Work, Open Text and more.

· Boost company success with committed employees:

When employees are engaged, they feel connected. SAP JAM helps increase employee engagement by enabling mentoring relationships, connecting employees and experts, sharing knowledge, and allowing them to build relationships with one another while learning.

· Streamline HRMS processes:

With this system it is possible to improve communication within the company and streamline human resources processes. Keeping everyone up to date has never been so easy, on the SAP platform you can make announcements or send messages to all company employees, share information of interest, announce initiatives, etc.

Success Factors, the software for human resources, offers you the JAM business social network, through which your company can obtain an ideal platform to promote collaboration between your employees, the flow of ideas and information to promote innovation and maintain constant communication and effective among your work team.

HRMS Software- Investment or Liability?

HRMS Software- Investment or Liability?

A successful company is like a well-oiled machine. All the pieces work together and in coordination to keep you moving forward and, in the case of business, to make a profit. Are all the pieces of your company working harmoniously just as a well-oiled machine would? This could be the main headache of your human resources department, getting all employees to speak the same language and pursue the same goal. Luckily, there are tools that can help you put everything in its place, such as human resources software.

Technology has become an ally for companies that want to improve their performance and be successful. Good HRMS software can help make a business more profitable and productive. A human resources program can help improve talent management in companies in many ways such as: talent search and candidate recruitment, payroll and payroll management, benefits management, training, onboarding and integration, etc.

Investing in complete human resources software is thinking about the long-term benefit of your company. People play a critical role in the success of any organization, and technology like this can help you achieve that. How can it help you to achieve this? It is very simple. Human resources Management Software includes functionalities that allow you to align your people with your company's strategy, optimize performance by finding the right people and help them achieve professional success and also, accelerate the growth of your business with the information you need to manage it better; So we could say that this system is the fat your company needs so that all its parts (that is, the employees) work harmoniously.

If you still have doubts regarding the reasons why your company should have human resources software, let's see a very detailed explanation about it below:

5 reasons why your company should invest in Human Resources Management Software

1. Encourage engagement and collaboration

With a human resources software your employees can work as a team comfortably (even those who work outside the office!), Collaborators have functions that allow them to share data, videos, documents or photos with their colleagues and resolve issues such as answering requests Through comments, e-mails or direct messages.

2. Help save money

The second reason why HRMS software is a great investment for your company is because it helps save money by providing a global vision of the budget allocated to staff. Your human resources department will be able to make precise and much more strategic decisions that allow you to maintain staff productivity throughout the company while making a much more optimal use of the budget.

With this type of system, human resources managers can easily know where the money is going, that is, to whom and to whom to grant salary increases. So you can decide a better distribution of resources to work efficiently and of course, obtain higher profits.

3. Strengthen communications

A company that does not actively communicate with its employees is destined to fail. Obviously, this is quite tricky when employers are clinging to boring and time-consuming manual processes to manage HR matters. Therefore, another advantage of having human resources software is that they offer intuitive interfaces that make it possible for all employees to be informed on the go.

With this system, all the departments of your company can begin to speak the same language: finance, purchasing, sales and human resources can be perfectly synchronized and focused on meeting the goals and objectives of the company.

4. Boost productivity

All human resources professionals dream of a productive department but when they use manual processes or obsolete technologies such as spreadsheets to attend to human resource processes, this dream is much further from reality.

Another reason to invest in HRMS software is that it helps talent departments evolve and be productive by automating basic tasks such as payroll and benefits, hiring, training, etc.

With this system you can get rid of a lot of administrative work and have time to take care of more important tasks such as the use and analysis of data.

5. Provides data to improve department decisions

Human resources software offers up-to-date and reliable data that allows companies to devise improvement and development strategies for companies, such as hiring costs, turnover rate, etc.

With this information, your human resources department will be able to make much more informed and accurate decisions that not only benefit the business but also each of its collaborators.

Now that you know the importance of investing in human resources software, it is time to get to work and recognized by all industry analysts as the leader in integrated human talent management in its different categories, thanks to human resources and business execution software solutions that incorporate the latest in research, the most intelligent technology and the safest systems on the planet.

How Human Resource Management process get Smooth by HRMS?

How Human Resource Management processes get Smooth by HRMS?

Gone are the days when the main tool for human resource management was the spreadsheet. With the digital revolution, the automation of processes came hand in hand with technological management systems designed for that purpose. In this blog we explain what these platforms are for, how they work, what is the current offer in the market and what are the benefits that your company obtains when operating with one.

Employees are the support and main asset of the companies. The human resources area is in charge of its management. And today their work is not only administrative, but also strategic because it evaluates and creates the conditions for these people to be satisfied in their work.

So, it is no longer just a question of handling contract, compensation or medical leave payments. The role of the HR area is much more decisive for decision makers: it must promote high job satisfaction.

Therefore, today we talk about people management.

The new challenge for human resources is having the ability to measure the intangible, explains the insurance company Vida Cámara on its website. To achieve this, they have computer programs that help to collect valuable information directly from the employees themselves to analyze and propose action plans, monitor them and evaluate the results. Perhaps the most important value of these types of programs is that they favor communication and there is continuous feedback between the areas that occupy the technology.

How does HRMS software work?

The main function of this type of tool is to gather in one place all the information that your company generates about the people who work in it, from leaders to operators, explains the developer of digital people management solutions Rankmi.

This computer system usually serves 4 functions, Rankmi adds:

· Automate existing and new processes

· Organize and centralize internal data.

· Facilitate communication.

· Data analytics

Types of technological platforms for people management

The ecosystem of people management programs is large and varied. According to the technology product rating portal Capterra, you can identify them according to their area of action :

Recognition

Helps manage wages, compensation, year-end bonuses, recognition, and activation of workers' pensions.

Recruitment

Facilitates recruitment processes, from managing the survey of potential candidates to managing ads across channels, selection and hiring.

Performance

This type of program allows recording, measure and rewarding the performance of employees.

Training

Training tools strengthen workers' skills and strengthen their commitment to the company. With them you can plan courses, generate induction protocols and provide continuous training.

Talent management

This type of program usually groups the actions that we have seen above into different modules, since it manages the complete life cycle of the collaborators who meet the profile that the company seeks to retain and promote.

Operative

It concerns the administrative aspect of people management: marking and schedules, workload, absenteeism, medical leave and dismissals, among other tasks.

Another important category is the work environment management software , a tool that helps measure the temperature of the work environment through the application of surveys and other metrics, information that the platform then has to make improvements and follow up on.

Why does your SME need HRMS software?

By working with a comprehensive management system, you have both a general view and deep, real-time knowledge of how your business works from a labor point of view.

With the help of these tools, you make reliable decisions based on data, instead of assumptions or conjectures, and you design action plans that allow you to intervene quickly to improve in the necessary aspects.

According to the magazine RRHH Digital, other benefits that this technological resource provides include these 4:

· Facilitates decision making

It offers reliable data in a way, organizing it according to your information needs.

· Increase productivity

It allows relocating time, resources and efforts dedicated to processes that were done manually.

· Reduce costs

Automation of tasks allows HR work to be synthesized in one place.

· Protect data

They work with data protection mechanisms for both cloud and desktop versions

CONCLUSION

When it comes to managing people, conditions come into play that can be analyzed quantitatively or qualitatively. Both are essential to carry out this process. That is why it is necessary to have human resource management software that gathers and organizes both types of data, automates tasks to reduce time and costs, and offers functions to manage action and follow-up plans.

General Doubts & Solutions on DATA WIPING

Secure Data Wiping is very important, since if both individuals and companies dispose of their old computing devices without taking measures to prevent unwanted recoveries, they put their security and confidentiality at risk.

1. DELETED- Why don't we delete them with a simple click?

When disposing of a computer, many people maintain the false idea that they do not store any important data on it, or that no one may be interested or will bother to check it. Nothing could be further from the truth. The operating system of our computer equipment –Windows, Linux, and OS X- makes us believe that when we send data or documents to the recycle bin or format the hard drive, the Data Wiping is permanent. But this is not the case. The space occupied by these files is available to be reused by others that we store later, but as long as this does not occur, the information is still stored on the hard drive. This is due to the fact that most operating systems simply assign as empty the sectors where the file that we have tried to permanently delete is located, without actually deleting that information, waiting for it to be overwritten with new data. What we stop seeing at first glance is still available if the appropriate means are known to be used for its recovery.

Can it affect us?

Both companies and Public Administrations are increasingly aware of the importance of new information and communication technologies -ICT- to manage their functions and services with full efficiency and effectiveness.

But there is no perceived threat looming over their information systems, each day more complex and with threats that advance at the same speed as technology.

The simple act of disposing of a company's desktop computer can allow competitors or former employees to take advantage of the same, even to appropriate confidential and highly relevant information for the company or customer contact data.

The Public Administrations manage millions of personal data and varied information of citizens in their daily functions, allowing in case of developing a correct disposal policy, the seizure of all this with a simple recovery procedure.

Every day we find in the different media, news about information that appears in the garbage or is in the middle of the street. But really when we eliminate our papers we try to tear them or use a paper shredder, without realizing that when we dispose of a computer or electronic device or medium, we are throwing away millions of electronic papers.

When the information refers to personal data, there may be sanctions from the Spanish Agency for Data Protection and even criminal sanctions. But avoiding damage by preventing is easier than it seems, because discarding equipment due to a breakdown, to change it for a more current one, because it does not support certain applications or for any reason, can open the door to our lives, our business and our bank accounts.

The conviction that Information Security should be a priority in companies and Public Administrations, has to be a reality, which in many cases will require financial endowments, to the same extent that an organization is concerned about having a company security and surveillance to prevent access to the facilities.

02. The Deleting Procedure - What is it?

We all know that file deletion is the action we take to eliminate certain information that is no longer useful or we need, but from a technical perspective, it would be “the action of a hard disk drive when marking a group of occupied sectors of the same as free sectors”. Common Data Wiping implies that the hard drive does not perform the complete erasure task, but marks space in use for free space, thus being able to become free space, to be used by other files that we would like to store in the future.

But secure deletion goes further. When you delete a file, this procedure overwrites a certain combination on it, thus avoiding that if done correctly, this file can be recovered. This procedure must be done in a certain way to achieve the goal, because a simple overwriting does not achieve

Is it really no use simply formatting the computer?

By formatting the equipment or device or support that we want, we can see that its capacity has increased, and the space previously occupied by the files will appear as free. But the only thing that has been done with the formatting action is to prepare the disk to store more information, keeping all the files intact so they can be recovered by third parties.

What are the dangers of not performing a secure erase?

The generation, storage and flow of information in computer systems today is constant and is increasing year after year. Many times we are not aware that we use systems that have previously been used by other people or that our old or useless systems may be in the hands of others.

Currently it is not strange to acquire or eliminate equipment in companies or Public Administrations or in our own homes, through the sale of second-hand, leasing or renting contracts, reuse of equipment, donations or a simple restructuring of areas or of personal. And the vast majority of them without proceeding to a secure Data Wiping or encrypting their content, so that the new acquirer with some computer skills will be able to access and recover what we had stored.

And that without taking into account that, the picaresque or bad faith, can make that information a real gold mine, through extortion, bribery, resale or use for their own benefit. And they are not rare cases or that are not occurring every day, for example the BBC chain, denounced a new type of business detected in Nigeria. The government of this country had sent their old computers to this country, but what they also sent was the content of all of them, which were on their hard drives, so the sale of bank details of British customers and many other information are in the hands of those who knew how to recover data that had been "formatted" or simply "deleted after being sent to the recycle bin."

It is not the only case. From personal photos, passwords, confidential documents, banking information, and all the multitude of data that we store, it can end up in the wrong hands if we do not take the appropriate measures.

03. Hard Disk Recovery

Did you delete that file that you didn't want anyone to see? Do you know that there is a way to get it back?

Whether you intentionally or inadvertently erased a document, without employing a secure erase procedure, it can be recovered. Sometimes it is necessary to recover information from old equipment, devices or media, because a breakdown, a virus, an accident, a blow or a power surge have caused the document or file we need to be lost.

One of the applications of computer forensics is precisely to examine and recover residual data from different computers or media, which have previously been tried to eliminate to avoid leaving traces.

The information that can be recovered from the devices, media and computer equipment, will be determined by the use that was given to it and by the process that has been followed to eliminate the data or files. Taking this into account, IP addresses, email addresses, bank account numbers, passwords, photographs, documents, reports, videos and all kinds of information that could have been stored a priori are susceptible to recovery.

Data recovery is a true science. Its purpose is to try to rebuild the file system, so that the data file can be accessed.

But the problem is that each operating system has its own system to index and monitor the files that are generated and each one of them is especially complex.

Significance of Protected Data Wiping

Significance of Protected Data Wiping

According to projections by The Radicati Group, in 2021 we will be sending 320,000 million emails per day. An immeasurable amount of data. Companies create much more Big Data than before and at an increasingly rapid rate.

According to New Vantage's 2019 Big Data and Artificial Intelligence Executives Survey, 91.6% of organizations are investing in Big Data and artificial intelligence. They are doing it to ensure their transformation into agile and competitive companies. When we examine these numbers, the scale of the average company's data footprint can be difficult to grasp.

Nowadays, companies not only have to deal with backup copies to tape and hard drives, but there are also mobile devices, memory cards and now, more than ever, virtualized environments. No matter what type of data a company produces, it is essential to manage it securely and in compliance with regulations, not only during storage and transit, but also at the end of its useful life.

Everyone should understand the importance of Data Wiping. Regardless of whether you want to sell a used Smartphone on eBay or have a company legally obligated to destroy sensitive information, implementing secure data destruction practices can save you and your company from difficult situations like a data breach.

Recent examples of data deletion failures

However, some users and companies show a surprising degree of negligence in this regard. A significant privacy breach occurred in Japan in 2019, when 18 hard drives used by the Kanagawa Prefectural Government to store taxpayer data were auctioned on the internet, rather than destroyed. The hard drives had to be safely destroyed and were instead sold by an employee of a Tokyo recycling company. The total data of the devices sold reached 27 terabytes and contained the names, addresses and records of tax payments of taxpayers. After purchasing 9 of the hard drives on the Internet, a user contacted the prefectural government to alert about the situation.

In the same year, during a study commissioned by Ontrack in partnership with Data Wiping specialist Blancco, 159 used discs purchased from eBay were analyzed. The results were overwhelming. Residual sensitive data was found in 42% of the units, and 15% of them contained personally identifiable information, such as passport information, birth certificates, university documentation, financial records and photos.

Difference between Data deletion & Data Wiping?

Data Deletion and Data Wiping may seem similar, but should not be confused. Deleting data leaves the data recoverable, while deleting data is permanent. This is especially important for companies as confusing these terms can lead to significant problems under the terms of the EU GDPR.

There is a lot of confusion surrounding the definition of Data Wiping. Most of the problem stems from the various methods available to achieve this, for example, factory reset, formatting and data deletion are some of the methods that are not capable of achieving data sanitization. Despite this, the vast majority of organizations believe that these are the appropriate methods. This causes organizations to generate vulnerabilities to potential data breaches in their own security.

Without adequate data disposal methods, no organization can guarantee the protection of sensitive customer information.

What makes data destruction safe?

As the examples above demonstrate, not making the effort to securely erase your data can lead to catastrophic results. Considering that this is an age of increasingly intelligent interconnected technology, it is worth remembering that every byte of electronic information exists in physical form. Regardless of how it appears on the screen, somewhere there is a memory chip or a hard drive board ready to be boarded.

Therefore, both the company and users must keep track of data assets that have reached the end of their useful life, and then destroy them on the site. This may not sound too complex, as anyone with a rudimentary knowledge of technology can know, at least in theory, if not in practice, the concepts of disk formatting or factory reset. If this doesn't happen, they might consider throwing an old laptop in the trash, before risking its unauthorized reuse.

Unfortunately, safe data disposal is not that simple. None of the above methods guarantee that the information stored on those devices is not recoverable, in fact it may only take minutes to recover it with a free data recovery software package.

What's wrong with formatting the hard drive?

A common belief regarding hard drive formatting is that it completely erases the device. This is not true, since most of the time a format leaves almost all the data intact. Its purpose is to dismantle the existing file system, if one exists, and generate a new one, not to securely and permanently erase sensitive information. The operating system may not be able to read it as usual, but it is still there.

If we make a simple analogy, we can think of a hard drive as a giant library in which the books represent individual files. A quick format is the equivalent of destroying the library catalog. The library may be difficult to navigate without the catalog, but the books are still there. Regarding the retrieval of that information, it requires very little technical knowledge. Anyone can do it with software tools like Ontrack Easy Recovery.

And a factory reset of a mobile device?

Although the process may seem different, performing a factory reset on a Smartphone or any other device with flash memory is the same as formatting a conventional disk, the contents of the chip remain exactly where they were, invisible to the operating system, but nevertheless recoverable.

An Avast study shows the dimensions of the problem. The company purchased 20 used smartphones, with factory reset, from pawn shops around the world. Using existing data recovery software, the company recovered 2,000 personal photos, emails, text messages, bills, and an adult video.

Disturbing studies such as the one mentioned show that, as the use of mobile devices increases in the business world, companies must move their secure data destruction practices beyond hard drives and files on tape.

Does physical destruction of devices erase data?

You've probably seen movies where the characters try to destroy incriminating evidence. They smash a hard drive with a hammer or smash a computer with an ax. It may sound impressive, but destroying the hardware does not guarantee that the data is irretrievable.

Data can still be recovered from a physically damaged storage device. A recent video from Ontrack amply demonstrates this. Let's think of a steamroller against a Smartphone!

Although it appears to be a failsafe and last resort method, piercing a hard drive with a drill does not guarantee that sensitive information will remain unrecoverable.

Secure Data Wiping is a must for companies & users

By understanding the reasons behind the need for secure wiping, we have taken a step in the right direction. The confusion about what constitutes a correct method of data sanitation continues. This means that many users and companies are at risk of data breaches and cyber attacks.

DATA SOLUTIONS

Importance of Social Networks in HRMS Processes