Anticipations From Good Human Resources Management Software

 

Anticipations From

Good

Human Resources Management Software

 

Now that you are clear about what you want, you will be interested in knowing what minimums software for Human Resources should include that will be useful to you. Here are our tips for choosing the best Human Resources Software.

 

Information storage in the cloud

You may feel more secure with a more "physical" medium, which can only be used on business computers. However, you want to give easy access to the platform from anywhere, especially if you usually have employees who telecommute or if your employees don't always work in the office. In addition, the possibility of storing all the information in the cloud has a security plus , not only accessibility. And this brings us to the next point.

Security and privacy

A worker's data is a sensitive topic; you know it more than anyone. The program you choose will have to ensure their safety and meet the strictest standards to achieve this. But not only that; It should also give you the ability to assign permissions to review certain data, so that each employee knows who has access to their information and who does not, as well as having a place where only they can access .

 

Intuitive employee portal

What good is a solution that cannot be implemented? If the program you choose is difficult for both you and your employees and you spend more time learning how to use it than solving problems and optimizing processes ... is it a good idea? The objective of this software is to help you in your tasks and also to allow workers to carry out the signing or signing of documents, for example, more quickly. Remember it.

 

Automatic sync

If we are talking about absence software, these have to be updated automatically when an employee makes any modification. Thus, the information will always be up to date and it will be easier for you to work with it. If this is the case, processes such as on boarding new employees or sending documents can be automated, saving you many hours of work.

In the same way, it has to be integrated with whatever tool you are using in your day to day.

 

Adapted to current legislation (with updates)

In addition to complying with data security regulations and the LOPD, you will have to adapt to any law with which you have to work in the workplace. For example, the Law of Time Control if you want to use the software to record the hours of your employees.

 

Just as important is that the Software evolves as the laws do; you will want your solution to always be adapted to the latest modifications of the different regulations, to make sure that you are doing everything right and you will not have problems with possible work inspections.

 

How to choose the best Human Resources software

Because there is no "best HR software", but the one that best suits the needs of each company. Of course, it is always good to solve the problems that all Human Resources departments share and provide a basis for the company (streamline processes).

But for the rest, how do you know which Human Resources software is the best for you? Here are some tips to decide:

 

·         Know the needs of your HR department. We have already talked about this, but we will comment on it again because it is the most important thing so that the solution you choose has a good Return on Investment or ROI.

 

·         Take into account the size of your company. And we are not only referring to the number of employees you have now, but to the projection of the business in the short and long term. You don't want to be switching solutions every six months so your employees have to learn tools over and over again.

 

·         Assess how you want to store the information. Are you interested in having it in the cloud or on a computer where you install the program? We always recommend having it in the cloud, to eliminate the problem of storage space, but only you know what is best in your case.

 

·         Value the autonomy and mobility of your workers. Are they going to have to manage things like time control or signing documents outside the office? Is teleworking an extended work philosophy in your company? There are solutions that completely digitize everything so that workers can develop their activity remotely and without any problem, others that allow signing in from a mobile app.

 

·        Find a solution that goes further. Don't settle for a tool that solves your problems; get it to help you improve your Human Resources department. There are HR management programs that allow you to extract reports to make better decisions.

How to convince your CEO of the need for HR management software

Sometimes the decision to allocate part of the budget for Human Resources to software is not the responsibility of this department, although it is this department who best knows the needs and opportunities that it entails.

 If this has happened to you, don't worry; you are not the only one who has encountered this obstacle. Do you want to convince the CEO of your company of the change that this type of solution would entail? We give you some tips that you can apply when you have your meeting to discuss the matter:

 To begin, you will need to talk about the effect it would have on the entire company. Obvious how much it would make your life easier; Tell him how you would use the time saved on your part, how you would improve other aspects, how it will affect costs and savings, how the growth of the company will no longer be limited.

 These are the benefits of HR software that you can tell your CEO about:

 

·         Automate and streamline processes. Not only in the HR department, but also for employees. If a worker takes less time to do the time registration, to manage a document, to request vacations, to know who is responsible for each department thanks to the organization chart ... he will be able to dedicate that time to being more productive.

·         Increase employee satisfaction. And here it is important that the chosen program is intuitive. Having a personal portal where each worker can solve their problems without having to go through different offices is very rewarding.

·         Analyze data and create reports. Take advantage of the possibilities of this type of software and achieve greater transparency in the management of workers. So you can make better decisions.

·         It is necessary to telecommute. Right now, telecommuting has become a necessity for many companies. Can it be done without software that automates and digitizes processes? The answer is no, or no without all the problems that this entails.

 

Other things you can do is suggest that they try the free trial period that many of these solutions have, and prepare a cost savings calculation .