Safety Tips for Human Resources Area

 

Safety Tips for Human Resources Area

Parallel to the development of new HRMS Software available to companies, new risks arise daily. Attacks, stealth information leaks and instability make it necessary to study what we can do to guarantee the security of systems, information and processes.

Defining rigid standards by IT departments is certainly an important step, although in isolation it does not solve day-to-day problems. The digital transformation must also be incorporated by the Human Resources department. Getting your professionals to adopt the practices endorsed by company management systems is extremely important when it comes to seeking security. For all these reasons, Marcos Nehme, director of the Latam Technical Division of RSA Security, a firm that supports companies in their security strategies, lists here ten important tips to guarantee safety at work.

1)     Secure data storage and exchange is essential

Like other industries, the HR department needs to invest in forms of control. Organizations should develop and enforce policies regarding the use of their document exchange services and alert their employees to the dangers of using such services.

2)     A prepared team is less susceptible to risks

Cybersecurity is one of the most important aspects of modern business management, with duties and responsibilities that extend to all levels. The "central nervous system" of any organization depends not only on safe technology, but also on the qualities and skills of the people in charge of managing and operating it. These challenges cannot be ignored by HR professionals, as they play a critical role in ensuring that the company is prepared to manage the operational and financial risks associated with cyber attacks.

3)     HR also enforces security standards

HR professionals have a responsibility to ensure that employees adhere to security policies. In addition to raising employee awareness of internal procedures, HR representatives must work with managers to quickly detect and resolve any violation of the rules.

4)      Adoption of codes of conduct

Your company can lose money if your employees, even inadvertently, disclose company-owned information to your competition. In addition, you may face legal action if they fail to protect, for example, the financial documents of third parties, including those of your clients. To avoid such problems, a code of conduct must be implemented. Said document must be disclosed and include clear instructions to protect sensitive information. It is advisable to provide each worker with a copy of these policies and require that each new hire sign the agreement committing to respect them.

5)      Strengthening security helps to manage the use of devices

When providing mobility services to employees through corporate cell phones and tablets, for example, some factors must be taken into account: their security must be robust, providing strong authentication and having mechanisms access control and synchronization with the organization's user directories, as well as including cryptography for all data in transit stored in its memory.

6)         Information security must be aligned with company and HR strategy

The digital revolution is mainly marked by the resources available in mobile businesses, interconnectivity and remote workforce. The word "security" should be the starting point for any digital mindset shift that companies adopt, especially when proprietary business data starts to get mixed up. We are not just talking about malicious hackers or ransomware attacks. Employees of a company are prone to making mistakes. In addition, with the incorporation of BYOD policies ("bring your own device", or "bring your own device"), the chances of failure increase.

7) User experience is a determining factor for the adoption of digital channels and for seeking greater security in HR processes

The approach of technology and HR is a movement that tends to consolidate, bringing new challenges with each launch. Digital, voice and eye impressions, combined with risk-based transaction tracking, will be the predominant identity confirmation methods for fraud management and authentication. For the introduction of these novelties in companies, the user experience is essential, since it allows users to win and promote their adherence.

8) HR and IT must be allies

Most companies rely on different types of remote communication devices and software. HR professionals must work closely with the information technology team to ensure that all files in HRMS Software are encrypted and that appropriate security mechanisms are in place.
 
9) Enforcement of security measures is also the responsibility of HR

Even with codes of conduct and cryptography devices, it is possible to find ways to bypass systems and violate company rules. If this situation arises, investigate all security breaches and take appropriate disciplinary action. If violations were ignored, other employees could also start to disregard the rules. Also, if you fail to apply your policies consistently, you make the company vulnerable to discrimination.

10) Be a smart IT user

You don't need to know everything about cybersecurity, but it is important that you be a smart IT user. This means doing your part to protect data and systems.

Security errors affect companies of all sectors, industries and sizes, for this reason taking proactive attitudes that give business compliance is essential. As a consequence, if HR is aware of this importance, they end up becoming a very strong link in this chain, helping the entire ecosystem to function in an armored and efficient manner.