HOW & WHERE DATA LOSS PREVENTION IS NEEDED

 

HOW & WHERE DATA LOSS PREVENTION IS NEEDED

Situations Where DLP Solution Is Needed

The volume of data is growing by leaps and bounds and faster and faster. In addition, business mobility technologies that allows access to important corporate information at any time and place, which makes the implementation of Data Loss Prevention (DLP) technologies essential.

Here are 5 situations that may be familiar to you:

·                You are not sure where confidential company information is hosted and who can access it.

DLP technologies offer total visibility of each of these aspects as they constantly check what is happening on the network, monitoring the information that is transmitted and its confidentiality and criticality. In addition, they allow the administrator to protect and control the most sensitive data and the access permissions to them.

 

·         The company has a data protection plan against external intruders but does not have a protection against possible theft of employees or business partners.

A DLP solution detects files that contain sensitive information and prevents them from being sent and / or downloaded to portable storage devices. Likewise, it offers the possibility of establishing policies based on specific cases that, for example, prevent access to a workstation if a security problem is detected.

 

·         You need to prevent information leakage caused by business mobility and social media communication.

Social networks, 2.0 applications and solutions that allow business mobility are ideal to be in contact at any time and place with potential and effective customers. But they are also a risk when it comes to protecting the data that circulates through these channels. This type of security software helps prevent the accidental exposure of confidential information through insecure communication networks, since they allow the constant monitoring and protection of corporate data, regardless of where they are located.

 

·         You want to gain a competitive advantage, improving the value and reputation of your brand.

When an organization fails to protect its sensitive information, it puts its competitiveness at risk. A corporate data leak can lower a brand's value and irreparably damage its reputation in the marketplace. DLP solutions provide security intelligence that goes a long way toward preventing bad publicity or loss of customers due to information security breaches.

 

·         You want to improve the efficiency of the company by saving time and resources.

The potential of DLP technologies to automate corporate security policies and processes help improve technical and organizational efficiencies, and provide methods for broader information control. In addition, they provide updated policy forms so that when a security policy needs to be changed, DLP software can do it quickly and easily. 

20 Tips to Improve Your Security

1.    Be careful when opening email attachments.

Opening emails that contain external or unknown files is risky as documents or photos may contain malicious files. To avoid this, scan all received suspicious emails.

2.    Never reply to unsolicited automated emails.

If you have received an email with an automatic response to a subscription, never reply or click on the link to unsubscribe. This alerts the spammer that the email has been opened and read, making you an easier target in the future.

3.    Never buy anything advertised in a spam email.

Offers in spam emails are sometimes too good to be true, and they are! Avoid buying products or services from an unknown email or a suspicious offer.

4.    Never click on links with suspicious requests.

No matter how urgent an email may appear to have or how incredible the offer that is about to end may seem, never click on any of those links and never send any type of information. Just delete the mail.

5.    Your bank will never send you emails asking for personal information.

If you ever receive an email from your bank asking for personal information or to verify your personal data, do not reply. A bank will never ask you for this type of information in the mail.

6.    Never reply to any email that asks for personal or confidential information.

No matter what they may promise you in exchange for your personal information, never give this information to anyone. You will never hear from those people who initially contacted you again and the potential use of that data can do you a lot of harm.

7.    Use strong passwords.

Create complex passwords that cannot be easily guessed.

8.    Use different passwords on different accounts.

A hacker will be less likely to access your accounts if you don't repeat passwords online. The more the merrier.

9.    Never save a password on a computer other than yours.

To make it easier for you to return to their page, many websites offer the option of remembering your login information on the computer you are using. Never accept this option if you are not using your own personal computer.

 

10.  Don't install every program they offer you.

Many websites offer “free” programs to install, but this can often be just a distracting factor, as many of these programs may contain malware. To avoid these inconveniences, make sure you know all the details of the product and the company before downloading.

11.  Use an antivirus!

Don't make it easy for cybercriminals! There are both paid and free antivirus and solutions available for all platforms.

12.  Don't plug in any USB device you find.

Many USB devices (such as memory cards, SD cards, and removable hard drives) contain malware that can be activated by connecting them to your computer. Always, before using any of these devices, scan them for viruses.

13.  Lock your computer when you are not near it.

Never leave your desk or your workspace without first giving your computer a password. Make sure it is protected with a password to avoid the risk of someone else having access to your files.

14.  Lock your Smartphone and set it to self-lock.

Set some kind of password for your Smartphone and make sure to set it to auto lock after a minute. If it is stolen, it will be more difficult for the thief to access your data.

15.  Smartphones are powerful computers, use them wisely.

Smartphones are basically small computers, with similar capacity for connectivity, memory and storage of personal information. Keep that in mind!

16.  Nobody really "misses" you on social media.

Emails from known or unknown people who say they are "missing you" online are probably spam. And you know what to do with spam; delete it.

17.  Remember that you are never the millionth visitor.

If you ever see an ad flashing on a website and it says that you are the millionth visitor and for this reason you have won an incredible prize… well this ad never changes… and you will never win anything either.

18.  Never post inappropriate photos on Facebook.

No matter how small your circle of friends online is, inappropriate photos can eventually be shared with people who shouldn't see them. Photos can be filtered down to your bosses, relatives, etc.

19.  Never take pictures of yourself naked, even if you look good in them.

Once these photos leave your computer or Smartphone it will be very difficult to recover them completely, and they can come back to you and "haunt" you in the future.

20.  The Internet never forgets.

There is a lot of storage space on the internet, where photos and documents will be stored that will appear when you least expect it. Even if you deleted something from its original source, there's a good chance that it has already been copied and saved somewhere else.