Types of Human Resources Management Software & Their Implementations

Types of Human Resources Management Software

 &

Their Implementations

There are different types of software for Human Resources, almost as many as the tasks performed by this department.

 

The functions of a Human Resources department are multiple and varied. So much so that they range from selection to the design of training plans. A range of tasks that can be streamlined with the implementation of an HR management system. But, which one to choose? What types of software for Human Resources exist?

 

What is a Human Resources Software?

 Human Resources software  is a computer program. A tool designed to optimize the management of issues related to the workforce of an organization. Thanks to it, it is much easier to maintain an exhaustive control of the different variables without the need to dedicate large amounts of time and personnel.

In addition, there is a wide variety of types of software for Human Resources that allow each of the different tasks of the department to be addressed more effectively.

 

Advantages of using Human Resources Software

 By implementing Human Resources software, or several, we will have the opportunity to free up resources to take care of other tasks that generate more value. We can even reduce your operating costs to be more competitive in the market, without giving up proper Human Resources management. But they are not the only advantages, but the different types of software for Human Resources offer many other benefits:

 Productivity improvement: as already mentioned, when the company has more resources, financial and human, to undertake other tasks, the result is usually an improvement in productivity. Employees can spend more time on other issues and their job performance is increased.

 Greater security in the processing of data: the entry into force of the General Data Protection Regulation forces companies to be much more careful in the treatment and protection of personal data. State-of-the-art HR software makes it easier to comply with current regulations.

 Improvement of the decision-making process: Human Resources departments have to make many decisions that can directly affect the future of employees or candidates, as well as have an impact on the company. By having more information when making decisions, they will be more successful.

 More exhaustive control: Which employees have the greatest training deficiencies? Which ones have generated the most sales for the company? Who has increased or decreased their performance in recent times? All of these questions can be easily answered when it is possible to examine the corresponding data through one of these types of HR software.

 More fluid communication between all agents: linked to the above, the information generated by the different Human Resources programs can be shared with other professionals or with other departments within the company. Thus, the exchange of data is more rigorous and faster, also facilitating greater integration within the company.

 

Types of software for Human Resources Based on Usages

 The benefits outlined above are the result of the implementation of the most appropriate programs for the needs of each company. And precisely because these requirements change, we find numerous types of software for Human Resources. We collect the most significant.

 

Types of software for Human Resources: Payroll Management

It is one of the most used programs by HR professionals. These types of software for human resources teams do not only handle the processing of payments, but also facilitate the calculation of payroll. All this by applying all the variables that affect them (taxation, bonuses, seniority, etc.).

It is especially useful that the program offers periodic updates so that it is permanently adapted to the legislation in force. Some systems for Human Resources also offer a cost simulator, ideal for making forecasts.

 

 

Types of software for Human Resources: Selection

 Recruitment processes are the ones that occupy a greater amount of time in HR departments (when there is one open, that is to say). The evaluation of the different candidates cannot be based solely on intuitions or sensations, since different elements should be taken into consideration.

Good recruitment and selection software is capable of processing information from a large number of databases , considerably increasing the dissemination of offers or creating your own database with the best profiles. In parallel, these programs can generate alerts or reminders to meet the deadlines set for each of the tasks.

 

Types of software for Human Resources: Training

 Never before has ongoing employee training been so important as in the current context. The increasing digitization of business and commercial relationships forces professionals to update their skills and knowledge to respond to new market demands. Consequently, companies cannot neglect a section that, however, is not always easy to manage.

The HR training software allows you to monitor the training of each employee and verify the main weaknesses and strengths of each of them (and of the staff as a whole).

 With this information, human resources managers can recommend the implementation of training plans in a specific direction, as well as suggest possible role changes within the workforce. Similarly, it is much easier to decide which profiles should be incorporated into the company.

 

Types of software for Human Resources: Employee Surveys

 What if the best opinions to guide a project existed within the same company? Employee surveys allow you to get a very exact idea of ​​the vision that the workforce has of the most varied issues. An employee survey software has multiple applications, as many as questions can be asked of workers. For example, the impact of a certain corporate decision can be calibrated, in order to deepen it or withdraw it.

Logically, the opinions of professionals do not have to be binding but it is always interesting to have them to better direct the actions of the company . This resource is especially important in larger companies or those that are decentralized, when it is not so easy to exchange opinions personally with each employee.

They also give you an idea of ​​the office environment, key to company productivity and worker satisfaction. We are talking about workplace climate surveys , a tremendously useful resource.

 Types of software for Human Resources: Manager And Employee Portal

 In the same way that happens in many academic institutions, companies can also create a specific space for HR managers and another for employees. This is precisely what these types of software for Human Resources are for. Each professional will have direct access to the contents and the most useful tools for their work and the company will also be able to coordinate them much more efficiently. Likewise, procedures are simplified, such as absences or special permits.

Complementing the possibilities of other types of software for Human Resources, employees can, for example, update their training section, review the status of their tasks, and so on. On the other hand, team leaders will have the option of creating specific groups to deal with everything related to the tasks assigned. This is an example of a portal for an employee or manager that integrates with all the modules of our HR suite.

 Types of software for Human Resources: Performance Evaluation

 One of the most sensitive issues in any Human Resources department is the evaluation of employee performance. The results of this review of the employees' work condition far-reaching decisions. For this reason it is essential that those responsible for this task have complete and rigorous information.

 Types of software for Human Resources: Absence Control

In another section, we have already alluded to the importance of knowing that the current schedules and regulations regarding absences and times at work are being followed. This software simplifies the management of the working calendar, allowing the distribution of holidays and other festive days in a strategic way.

When an employee communicates his desire to be absent on a working day for justified reasons, this program facilitates the restructuring of the different schedules so that this absence does not affect the productivity of the company.

 Types of software for Human Resources: Data Analysis

An increasing amount of data is generated and companies are obliged to guarantee its correct management. Added to the toughening of sanctions are the operational dysfunctions that can occur due to poor processing of the information generated.

The software People Analytics streamlines this task and enables faster and selective recovery of the desired data. There are multiple possibilities to classify and segment data, generating extensive storage and query databases. With this information, companies will be able to make better decisions without having to spend a lot of time on this task.

Types of software for Human Resources: Work Time Management

In large companies, the management of schedules and time in general is a constant source of setbacks for those responsible for Human Resources. How to know exactly if an employee has met his schedule? What to do when there is a drop in productivity due to possible non-compliance with the schedule?  How to deal with complaints from employees about those colleagues who do not always meet your schedule?