Everything about

Human Resource Management Software

Among all the resources available in a company, there is no doubt that human capital is one of the most essential. Therefore, it is essential to have the right tools to manage it correctly, enhancing talent. Human resources software thus becomes essential for the department in charge of human resources management to be more efficient.

Broadly speaking, Human Resources management systems can be defined as software whose functionalities cover all the processes that affect workers. In addition, it does so globally, unifying the management of personnel selection, incorporation into the company, training, motivation and financial aspects.

What are the functions of HR Software?

 

Most companies of a certain entity have a Human Resources Department in charge of managing everything related to employees. It is to these departments that the software is directed, facilitating and improving its task.

Among the most common functions of these softwares are the attention to the personnel, the registration of absence, leave and hours worked, all the management of payroll, the assignment of vacations and other requests of the employees. On the other hand, it can also cover the management of selection processes, performance evaluations or promotion planning.

Payroll software

This functionality automates everything related to payroll and wages. Being integrated with the rest of the management systems of the company, this software captures information about schedules, attendance, taxes or deductions.

Control of absences

Being able to control absences with this type of program means savings in bureaucracy and costs. It is not only about knowing if someone has not come to their job, but also about knowing in real time which workers can replace them. Likewise, the software allows you to control the reasons for the absences and their frequency.

Selection

In case of installing this module, the company will benefit from a tool that allows the entire employee selection process to be carried out. It can be configured to take into account internal candidates or / and your own staff.

Its possibilities include organizing potential applicants, analyzing staff use within personalization, maintaining a database of candidates or conducting analysis for the evaluation of those who want to fill the vacancy.

Employee self-service

This section included in the Human Resources software allows employees to access and modify their personal data, check their payroll or request vacations.

Manager self-service

Managers also have a section that they can access to make their task easier. Through this self-service, the manager can approve employee vacations, manage substitutions or other similar routine tasks.

Talent management

It is not always present in Human Resources software, but it is becoming one of the most important functionalities. It refers mainly to the supervision of employee performance. Training programs can also be included.

Workload management

Within the programs can be included a software focused on the management of staff work. Among other matters, it is in charge of controlling the entrances and exits, the tasks carried out and the attendance or leave.

Typically, this feature appears in programs specifically geared toward managing these types of workloads, although some of the larger HRM suites include it as well.

Types of Human Resources Software

In addition to the division between those integrated in ERP and the independent ones or that which occurs according to the type of installation (in the cloud and on-premise), there is another differentiation in terms of their functionalities.

HRMS core

The HRMS (Human Resources Management System or Human Resources Management Systems) are those that affect the management of personnel, their payroll and other aspects related to the usual management of the Human Resources Department.

HRIS

HRIS stands for Human Resources Information System. This software includes the functions of the previous type, adding others such as the provision of detailed information on administration, hiring and training.

It is considered an essential tool for making strategic decisions. Currently, it is fused with information technology, which allows multiplying its effectiveness.

HCM

HCM or Human Capital Management is the most complete among this class of software. It brings together the functions of the previous ones, but also includes facilities for the international expansion of the company or the control of employee performance.

How can HRM Software help my company?

Obviously, not all companies have the same needs in the human resources chapter. The required functions vary depending on the size, number of workers, or even the budget of the department in charge of this matter.

Despite these differences, all of them will benefit from the use of Human Resources software. At present, these programs have become very powerful tools, capable of processing a large amount of information that helps the company to make correct decisions in real time.

Likewise, they offer a global vision of the company's situation, providing analysis on, for example, the risk of abandonment, changes in key positions or the hiring of professionals with a long-term view. This discipline is called HR Analytics and it could not be carried out efficiently were it not for this type of software.

On the other hand, the automation possibilities offered by these programs with respect to Human Resources management should not be forgotten either. Data security increases, employees have their own access to manage their affairs, greatly improves communication and increases corporate transparency.

What is the cost of Human Resources Software?

It is inevitable that price is one of the factors to take into account when deciding on a Human Resources software. Actually, we are going to find all kinds of programs, including free ones, open source ones or those offered by some download pages. The problem is that its benefits are going to be below those offered by paid software, something that must be taken into account when choosing the one that best suits the company.

There are many factors to take into account when calculating the cost of this type of software. First, the type of installation, since solutions installed in the cloud are usually cheaper than on-premises.

Similarly, the amount of features included in the program will lead to significant price variations. In any case, it does not make sense to do without many just to save a little if later the software is not going to offer us what we need.

Finally, we are going to find price differences between those human resources programs integrated in an ERP and those that are independent. The former, which have the advantage of being part of a global management system, are usually included in the final price of the system itself. The latter, on the other hand, have very different prices depending on the power and functions.

Is its implementation complex in my company?

The truth is that it is not easy to implement and maintain software of this type. For this reason, it is necessary to have experienced providers who know how to assess, test and finally advise the best possible solution for the company based on a wide catalog of requirements.

The most important thing when designing the implementation of Human Resources software is to adapt it to the needs of the company in question, as well as to know the objective it wants to achieve.

For the software installation to be a success, it is convenient to follow the following steps:

1.    Analyze the reasons why we need the software

2.    Project preparation, defining goals and objectives

3.    Definition of the project, choosing between the implementation model and whether we prefer it integrated in an ERP or independent.

4.    Find a trusted supplier with knowledge of the sector and request a project and budget.

5.    Implementation process

6.    Tests on the operation of the software, correcting any errors that are found