Digital On-boarding Plan Through
We
are living in times of change in which we have more and more workers living in other countries, we hire more freelancers and, even in the
de-escalation phase due to COVID-19, many companies are teleworking. In summary, a large part
of our activity and the way we communicate is taking place in the online
environment.
For this reason, it is very important
to have digital onboarding, for the moments when we
welcome a new employee in our company. Next, we show you its benefits
and advantages, as well as the plan that you can execute and the tools that can
facilitate the entire process.
Objectives
of the host plan or onboarding process of a company
The
onboarding process has 4 clear objectives:
- # 1 - Inform the internal policies of
the company: it is important that, before starting work, the new
employee knows the rules related to their job, those of a legal, social
and even security nature.
- # 2 - Transmit the philosophy of the
company: so that all employees are always aligned, it is
essential that from the moment they are hired they have knowledge of what
the values, objectives, mission and vision of the company are.
- # 3 - Know the functions of the job: a good business
welcome plan also includes doing a little training to explain what their
tasks will be, as well as the techniques and methods to develop them
correctly.
- # 4 - Identify your position and that
of your colleagues: it is important that new employees know from the first
moment their position within the company, as well as that of their
colleagues. This point will be very easy having a company
organization chart .
7 Advantages
of digitizing the onboarding process
When
we talk about digitizing the onboarding plan, we mean having controlled all the
steps to receive the new employee from the same online platform.
1. Saving time on administrative
tasks
Time is money, so it is better
to invest it in tasks that add value to the company. If we reduce the
administrative time that it takes us to keep all the information of the new
employees up to date (file their CVs, possible tests, their documents, etc.) we
can dedicate ourselves to other more productive activities.
2. Decreased risk of
carelessness
If we work with Human Resources
software that helps us with the onboarding process, we
will make sure to carry out tasks without fear of forgetting them. For
example, the program can help us remind ourselves to discharge a worker.
3. Integration at the pace of
the worker
The digitization of all the
processes that we carry out with the new employee will help us a lot if we work
with employees who work remotely, whether they are freelancers or live in other
countries. Having a digital platform we can perform any step without
having to be both in the same place.
4. Automatic content update
As all the information is
integrated into the same system, we can have all the content always updated
without worrying about searching in folders and files.
5. Easy tracking of new
employee advancement
We can review how the first
months of the new employees are and detect possible errors to improve.
6. Information shared with
whomever we want
From the application we can
have control of who reviews the documents or give access to certain
information.
7. Availability of documents
for workers
Workers will be able to consult
their documents whenever they want on any device, be it a tablet, pc or Smartphone. In
this way, you can also update your information whenever you want, for example,
indicating your new address.
Tools for digital onboarding
Getting
your business hosting plan up and running digitally can take weeks. However,
the use of online tools can help us speed up and
automate all the integration processes of
a new employee.
Next, we are going to see the
different types of digital tools that can help us plan digital onboarding:
The checklists
We can create a list of tasks to be carried out for our new
employee indicating the activities he has to do during the first
days. A widely used tool for creating checklists is Trello , as
it is very easy and intuitive.
Through this tool we can also
know if the tasks have been completed or know their status.
Tools and apps for onboarding
There are specialized tools to simplify onboarding processes, making
them fun and transforming them into an experience. An example would be Talmundo, which with its platform makes
employees feel safe and is the best ambassadors for the company.
Integrated tools - HRMS
These systems make it possible
to unify many processes, such as onboarding,
training and even the electronic signature. An example of a tool
that applies this integration would be the Factorial software.
If we use applications that
help us to work from a single system, we will be facilitating the management of
Human Resources and this department will be able to save a lot of time in
carrying out administrative tasks.
Electronic signature
Currently, employers and
workers communicate, increasingly, by telematic means. An example of this
is the digital signature, with which documents can
be sent and have them ready more quickly, since it is not necessary for
the person to appear physically at our offices. A tool
that allows validating documents with full legal validity is the Signature application,
which allows us to monitor the signature in real time.
Learning Management Systems
These are learning systems that help the
employee training process. These types of tools
usually have a high price and use them will depend on the budget that the
company manages.
An example of a tool would be
Cornerstone, which promotes social learning to achieve better communication and
involvement of workers.
Chatbots
Chatbots are very useful to
solve small doubts that may arise for employees. When you want to ask a
question, instead of asking the manager, you can ask the virtual assistant,
who works as if it was a robot, and he will give you the answer.
Free multimedia apps
Sometimes when we are working
remotely we need to talk about a project by showing the screen and explaining
something out loud, as if we were in the office. For these, there are free applications that allow you to record videos, such as Loom.
Increasingly, companies are opting for remote work models thanks to teleworking. If you would like to offer the advantage of working remotely or would like to incorporate talent outside of your locality or country, it is time to consider creating your digital onboarding plan. For this, it is essential to help you with the best online tools and software, as they will simplify your day to day.
No comments:
Post a Comment