Types of Human Resources Management Software (HRMS): Implementations & Benefits

 

Types of Human Resources Management Software (HRMS):

Implementations & Benefits

What is Human Resources Management Software?

New technologies are here to stay and spread to all sectors of the economy, including of course the Human Resources Department. Until not long ago, it was one of the most neglected areas of the company, accounting or finance gaining more prominence, however, this was a gross error since it is the place where the live talent of a company is recruited and managed. HR software is a tool that optimizes the management of all aspects of personnel working in an organization.

Why should your company bet on a program like this?

With the implementation of HRMS software you will achieve:

1.    Reduce costs

2.    Optimize time

3.    Increase productivity

4.    Improve your Employer Branding (brand image as an employer)

All of them relevant benefits that make their implementation unquestionable.

Are Spanish companies betting on the digitization of their HR departments?

In our country, a good number of organizations are increasingly aware of what is known as the "fourth industrial revolution" (new technological era), so that more and more, they choose to make an effort by digitizing their HR departments, but the truth is that there is still much to do.

Still in 2018 there are many managers and human resources technicians who organize their selection and recruitment processes, payroll management and administrative procedures through spreadsheets, a custom that should be abandoned as soon as possible.

What types of HR software exist today?

Business-oriented HR programs cover a wide range within this area:

1.    Software for payroll and salary management

2.    Software for candidate selection and recruitment

3.    Internal personnel management software

And many more…

Officially they are known by the following terms:

·         Core HRMS (Human Resource Management Software)

This refers to a human resources program that includes functionalities related to personnel management, payroll and other related aspects.

·         Payroll and Salary Management

It is software specifically designed for managing the salary and payroll of employees.

·         Talent management

This is an additional category to the previous one but not less important. The reality is that not all HR software includes it. It measures aspects such as the recruitment and maintenance of talent, supervision of worker performance, management of selection and recruitment processes, vacation periods or time off work, etc.

·         Workload management

This software focuses on staff work management. Entries and exits, attendance or absences, tasks performed, etc.

What kinds of organizations are interested in HRMS software?

Many think that only large, high-volume companies benefit from this powerful tool, but they couldn't be more wrong. In our country what predominates is the SME and there are still many that do not have a specific HR department but do have a professional dedicated to planning and managing people management, so the software will be very useful in any of the cases.

This is what you may be thinking at the moment but let me tell you that with new technologies the same thing has happened as with computers or air travel. Until a few years ago there were only a lucky few who could afford it, but today everyone has a computer or tablet at home, or they can buy a plane ticket for less than some Dollars.

What is the best way to implement human resources management software?

1- Directly on the organization's IT equipment

This system is unusual and is considered obsolete since to be able to access it it is necessary to always be in the workplace and use the same device.

In the current era where remote work is a growing reality, this type of implementation is not the most recommended.

2- In the cloud

This is successful since all members of the same team will be able to access the program by sharing resources in the cloud from any device, at any time of the day and from anywhere in the world.

Important advantage: Cloud software does not need to be updated since it does so automatically. Despite all this information, you may still have some questions. Your company is in the process of attracting talent and needs to fill several vacancies.

If we have a selection and recruitment software, tasks such as:

·         Access candidate reports

·         Review the results of the forms

·         View online interviews

·         Review the coach's comments

·         Know the exact moment in which the process is located

·         Interact with the different members of the HR team who are in charge of the selection

…, Etc, actions are possible with a single click.

Its objective? All work together for the same goal.

Think that in the same way that your company has a digital showcase through its website and social networks aimed at attracting the attention of potential clients; the same must happen with the attraction of talent. The new generations not only seek employment for economic reasons but also consciously choose the company in which they are going to invest their efforts. To do this, they look at factors such as your brand image (employer branding), emotional salary, flexible hours, personal and professional development plans, etc.

Software for human resources in selection and recruitment allows tripling the candidate base and filling vacancies in 24 hours without having reached job portals.

Your database will therefore be your best ally to find the perfect candidate.

Main advantages of implementing Human Resources Management Software

As we discussed earlier, there are four main ones:

·         Time saving

·         Cost reduction

·         Increased productivity

·         Improvement of Employer Branding

With this program, all the processes that have to do with the human resources of your company are automated.

But the advantages are not only for the organization but also for the staff since it allows them, through access codes, to make their own queries such as, for example, consult their vacation schedule, their last year's payroll, the level of absenteeism, etc. Imagine all the bureaucracy you could eliminate.

What, then, is the mission of a human resources program?

The mission of human resources software is to grow the company through the people who work in it, they will be its best brand ambassadors and those who will make it lose or earn money. There are still many employers who think that paying the payroll at the end of the month is enough but this would be like saying that paying the rent for the commercial space is all done. The keys are in the motivation, attraction and maintenance of talent and of course a good management of all the information related to human teams.

With software you will not have to bear unnecessary expenses and you will be able to measure and access information in just seconds. In addition, it provides flexibility to the company, preparing it for the new challenges and markets that we find in an increasingly global society.