Preparing Teams for HRMS Software & Operations

 

Preparing Teams for HRMS Software & Operations

 

You have been mulling over ideas for a while to improve your company's payroll and human resources management, you have reviewed all the possible alternatives ('in' management, 'out' management, consulting, partial outsourcing, total outsourcing, HRMS software in SAAS mode, in sourcing , outsourcing ...) and, finally, after doing numbers, analyzing supplier characteristics and thinking it through, but well, well, well with the pillow, you have made the decision: I change software .

!! Congratulations!! We know that it is not easy. But when it is the best for your company, your department and your objectives, you have to do what you have to do.  Another issue is how you are going to face a technological change that requires the involvement and training of all your staff. And that is as difficult - sometimes even more - than deciding to update the computer program with which you manage payroll and HR.

We believe that these 5 tips can be useful when facing this type of actions in an organization. We speak from our own experience of almost fifty years living processes of change in our clients and from the passion that moves us to continue in this world of human resources:

1.Gather your team and explain what is going to happen . Provide all the necessary information so that they feel the need for change with you: how the change will improve towards a common good, what new objectives can be achieved, what will be the magnitude of the change. Be transparent, clear and realistic even if you know there will be controversial issues for your staff.

2 . Ask for feedback from your team . Because surely they can give you points of view that you did not know based on the specific task of each one. Involving the team is always the best option. Knowing their opinions or doubts will enrich this pre-commissioning phase of the software change.

3 Emphasize the benefits that change will bring . Use positive language that conveys the benefits of updating technology in the payroll and hr area . Focus your communication on all the good things that will be produced with the new HRMS software: achievement of objectives, optimization of time, more resources destined to talent management ...

4.Don't criticize those who oppose change . You're asking for feedback from your team, so face the consequences. Accept all opinions assuming you will hear arguments against the project. Acknowledge the comments and reaffirm yourself in your decision. You are responsible and the one who has to watch over the department, you handle more data than your team and in your hands is the responsibility of the option you have chosen. Make it clear that you will bear the consequences.

5.Facilitates access to the training and information they need . Offer assistance to courses, webinars, conferences, events ... Be receptive to the training that your team requests so that they feel more secure when the SOFTWARE change takes place .

Although difficult times will come -because changes are changes for everyone and you have to adapt-, do not forget to take advantage of the occasion to promote the cohesion of your team , let them see how much you value them in moments like this and how much they mean for the good make the company ... and, above all, show them how proud they make you feel in the moments when you need them most.