Human Resources Management Software in Companies
Large
or small, all companies process huge amounts of documents; contracts,
payroll, cancellation, registration, calendars, time sheets, shift schedules,
vacation grids ... and we could be listing examples ad nauseam. But is the
document management of companies the only function of the Human Resources
departments? Definitely not. That is why professionals in this sector
have to become experts in document management, to optimize it and be able to
dedicate time to what is most important; the people who are part of the
teams of the companies.
In
this article we will see what document management is about, how it can be
managed, what type of contracts exist and how they should be carried out, what
cancellations the worker can request and, ultimately, everything that has to do
with this department responsibility .
Document management in Human Resources for SMEs
The
amount of paperwork that an SME manages every day is very extensive, and that
is why Human Resources departments have difficulties to store it in an orderly,
safe and updated way.
How
do companies solve the document management problem? With tools that fit
your needs.
Document management system… paperless?
How
much paper do you use with traditional document management in companies, which
depends on this physical support? This archaic method is not only
inefficient, it is also damaging to the environment. With the digitization of
documents, you will also add more security to sensitive information, and
greater agility with electronic or digital signatures.
The digital signature in the management of employment
contracts
I
suppose you want your employees to be able to do any paperwork without leaving
their homes, or without having to print and scan wasting time. There are
several types of electronic signature, so the safest thing is that one of them
adapts to the needs of your company and helps you streamline processes.
What is software for document management for companies?
Do
you know what HRMS a document
management software is? It is a program or system to manage Human
Resources by digitizing all documents.
This
type of solution makes information more secure, more accessible to employees
and the company, and better organized without taking up physical
space. Not forgetting the time it saves HR departments!
How to choose the best contract management software
When
you already know that you want document management software, the next step is
to know how to choose the best one.
First
advice: know the needs of the company and the Human Resources
department. Second tip: that it meets requirements such as that it is
intuitive, that it is up to date with current legislation and that it offers
automatic information synchronization.
The best program for document management for companies
At
Factorial we work every day to provide the best document manager on the market,
and that is why we are very careful when it comes to meeting all the
requirements and adapting to all the needs of the company. With Factorial
software we will empower your Human Resources department, and our clients
assure this.
All about employment contracts
The
creation, management and termination of employee contracts is a very important
part of the document management of a company. From the types of employment
contracts to their numerical codes, through how to create a pre-employment
contract, when a contract notation can be made and when a concatenation of
contracts does not incur fraud.
How to hire foreigners: Requirements and procedures
As
we have already said other times on the Factorial blog, when your company's
workforce goes international, the Human Resources department has to gather
specific documentation and meet other requirements. To begin with, we must
differentiate between foreigners with a residence permit, foreigners living in
Spain without a work permit, and foreigners living in Spain with a work permit.
Registrations, cancellations and variations of
worker data
It
may not be as fun as creating team motivation or talent retention strategies,
but it is as essential as paying the electricity bill.
When
someone starts or ends the provision of services for a company, they must
register and / or cancel the Social Security. Do you know who has to do
it, how and what is a high assimilated situation?
What is sick leave and how to manage it?
Leave
from work or Temporary Disability (IT) happens when an employee cannot carry
out his activity for a time due to health reasons. The sick leave can be
due to accidents that occurred outside or inside the center and working hours,
and when it is due to illness, it can also be common or professional.
In
Spain, you have to meet certain requirements to request a withdrawal, and there
is a specific procedure that companies must follow.
What is the repeal of objective dismissal for medical
leave?
In
2020, certain aspects of the law on objective dismissal due to medical leave
have changed, more specifically article 52.d) of the Workers' Statute.
This
repeal means that companies will no longer be able to fire a worker while he is
on leave.
Casualties derived from Covid-19
The
Coronavirus has revolutionized Human Resources departments in many ways, and
one of them is medical leave due to this disease.
Are
they different? Is there something that other medical leave does not
have? And how are preventive leave managed? As a Human Resources
manager, you should have the answer to all these questions.
Maternity
and paternity leave in 2020
Management of employee payroll
One
of the main parts of document management is managing the payroll of your
workers, and there are many aspects to consider and master.
In
addition to creating payroll, these have incidents that will have to be managed
and information that will have to be updated. Calculations and procedures
must be made with Social Security and the forms to be filled out. Do you
know everything about this world?
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