Software Based Recruiting Through HRMS Software

 

Software Based Recruiting Through HRMS Software

 

We are living in times of change in which we have more and more workers living in other countries, we hire more freelancers and, even in the de-escalation phase due to COVID-19, many companies are teleworking. In summary, a large part of our activity and the way we communicate is taking place in the online environment.

 

For this reason, it is very important to have digital onboarding, for the moments when we welcome a new employee in our company. Next, we show you its benefits and advantages, as well as the plan that you can execute and the tools that can facilitate the entire process.

 

Objectives of the host plan or onboarding process of a company

 

The onboarding process has 4 clear objectives:

 

• # 1 - Inform the internal policies of the company: it is important that, before starting work, the new employee knows the rules related to their job, those of a legal, social and even security nature.

 

• # 2 - Transmit the philosophy of the company: so that all employees are always aligned, it is essential that from the moment they are hired they have knowledge of what the values, objectives, mission and vision of the company are.

 

• # 3 - Know the functions of the job: a good business welcome plan also includes doing a little training to explain what their tasks will be, as well as the techniques and methods to develop them correctly.

 

• # 4 - Identify your position and that of your colleagues: it is important that new employees know from the first moment their position within the company, as well as that of their colleagues. This point will be very easy having a company organization chart .

 

7 Advantages of digitizing the onboarding process

 

When we talk about digitizing the onboarding plan, we mean having controlled all the steps to receive the new employee from the same online platform.

 

1. Saving time on administrative tasks

Time is money, so it is better to invest it in tasks that add value to the company. If we reduce the administrative time that it takes us to keep all the information of the new employees up to date (file their CVs, possible tests, their documents, etc.) we can dedicate ourselves to other more productive activities.

 

2. Decreased risk of carelessness

If we work with Human Resources software that helps us with the onboarding process, we will make sure to carry out tasks without fear of forgetting them. For example, the program can help us remind ourselves to discharge a worker.

3. Integration at the pace of the worker

The digitization of all the processes that we carry out with the new employee will help us a lot if we work with employees who work remotely, whether they are freelancers or live in other countries. Having a digital platform we can perform any step without having to be both in the same place.

 

4. Automatic content update

As all the information is integrated into the same system, we can have all the content always updated without worrying about searching in folders and files.

 

5. Easy tracking of new employee advancement

We can review how the first months of the new employees are and detect possible errors to improve.

 

6. Information shared with whomever we want

From the application we can have control of who reviews the documents or give access to certain information.

 

7. Availability of documents for workers

Workers will be able to consult their documents whenever they want on any device, be it a tablet, pc or Smartphone. In this way, you can also update your information whenever you want, for example, indicating your new address.

 

Tools for digital onboarding

 

Getting your business hosting plan up and running digitally can take weeks. However, the use of online tools can help us speed up and automate all the integration processes of a new employee.

 

Next, we are going to see the different types of digital tools that can help us plan digital onboarding:

 

The checklists

We can create a list of tasks to be carried out for our new employee indicating the activities he has to do during the first days. A widely used tool for creating checklists is Trello , as it is very easy and intuitive.

Through this tool we can also know if the tasks have been completed or know their status.

 

Tools and apps for onboarding

There are specialized tools to simplify onboarding processes, making them fun and transforming them into an experience. An example would be Talmundo, which with its platform makes employees feel safe and is the best ambassadors for the company.

 

Integrated tools - HRMS

These systems make it possible to unify many processes, such as onboarding, training and even the electronic signature. An example of a tool that applies this integration would be the Factorial software.

If we use applications that help us to work from a single system, we will be facilitating the management of Human Resources and this department will be able to save a lot of time in carrying out administrative tasks.

Electronic signature

Currently, employers and workers communicate, increasingly, by telematic means. An example of this is the digital signature, with which documents can be sent and have them ready more quickly, since it is not necessary for the person to appear physically at our offices. A tool that allows validating documents with full legal validity is the Signature application, which allows us to monitor the signature in real time.

 

Learning Management Systems

These are learning systems that help the employee training process. These types of tools usually have a high price and use them will depend on the budget that the company manages.

An example of a tool would be Cornerstone, which promotes social learning to achieve better communication and involvement of workers.

 

Chatbots

Chatbots are very useful to solve small doubts that may arise for employees. When you want to ask a question, instead of asking the manager, you can ask the virtual assistant, who works as if it was a robot, and he will give you the answer.

 

Free multimedia apps

Sometimes when we are working remotely we need to talk about a project by showing the screen and explaining something out loud, as if we were in the office. For these, there are free applications that allow you to record videos, such as Loom.

 

Increasingly, companies are opting for remote work models thanks to teleworking. If you would like to offer the advantage of working remotely or would like to incorporate talent outside of your locality or country, it is time to consider creating your digital onboarding plan. For this, it is essential to help you with the best online tools and software, as they will simplify your day to day.