The Benefits of HRMS Software

 

The Benefits of HRMS Software

Talking about the combination of human resources and technology was almost inconceivable until recently. However, this merger, which has resulted in the Human Resources Management Software, has advanced a lot qualitatively in a very short time. 

The human resources function was identified as a secondary and administrative work within the organizations. But technological advance has made it take a strategic weight in companies that seek to differentiate themselves from their competition, due to problems such as recruitment and retention of talent in companies.

In addition, currently working with a huge amount of data, both quantitative and qualitative, so the development of the functions of this department is much more efficient with the help of human resources software.

What is Human Resources Management Software for?

The Human Resources Department was one of those with the fewest technological resources within a company. While companies invested large amounts of money and time in the application of specific software for other operational areas, such as Production, Sales, Finance and Logistics, the Human Resources Department worked without the adequate technological means. Over time, companies have realized the error of not investing in good people management, since it is the strategic enclave to attract and manage the company's talent.

In general terms, we could say that human resources management software is a set of technologies that brings together all the people, hiring and talent management systems used to improve business efficiency. Its purpose is to combine different administration and human resources processes in a centralized management model, where administrators can also assign automation of tasks, evaluate progress within the company and reward the best employees of the team, helping to make the best decisions. decision making regarding human capital.

Structure of Human Resources Management Software

The different ERP or human resources software offer a wide variety of solutions, modularly adaptable to the needs of each company. Thus, they are made up of the following modules:

• The central module or HRIS (Human Resources Information System) refers to a basic information management program for company employees. This allows you to define the organization and create organization charts, and serves as an internal communication center, such as an intranet or a bulletin board for all employees. This core module, also called HRMS (Human Resources Management Software) core, is the pillar on which different functions depend, from the simplest to the most complex. 
• The payroll and salary management module helps to automate the management of the payment of salaries, such as the settlement of taxes in the relevant bodies. It is also usually accompanied by a compensation and benefits module that allows defining the company's salary policy.
• The talent management module is an additional module that not all human resources software includes. This measures aspects such as the recruitment and maintenance of talent, succession and career plans or the supervision and evaluation of performance.
• The recruitment module is used to analyze the needs for selection and preparation of profiles, connect with other platforms such as professional social networks to attract candidates and is of great help in the preselection and evaluation of applicants.
• The labor relations management module helps to maintain the order of hiring, compliance with labor regulations in relation to hiring or time control, the preparation of work shifts, the control of absenteeism justified or not and absences or the connection with official organizations, such as SEPE or TGSS, for administrative procedures.

Should your company bet on HRMS Software?

More and more companies are implementing human resources software. Until recently, company leaders viewed the Human Resources Department as a cost department, not tied to company operations or strategy. However, many are evolving considering that this mission is to grow the company through the people who work in it. For this reason, the implementation of specific software, which helps reduce costs, optimize time and increase the productivity of teams, is increasingly common.

With a human resources software adapted to the needs of your company , many unnecessary costs are reduced , since the information can be measured and accessed immediately, which provides flexibility to the company while it prepares it for the reality of the new challenges of an increasingly digitally connected society.

Advantages of using HRMS Software

The main advantages of using human resources software are these:

• A strategic vision of human capital, its capabilities and its talent. The main function of this software is to centralize employee information and help companies to develop actions to gain efficiency. Thanks to it, employees get complete and updated information about their activities and tasks that helps save time. Thus, when a task is ready to be started, you can always assign the best talent, monitor their progress and know when it will be finished.
• Agility and efficiency in recruitment. The recruitment modules have facilitated and streamlined the administrative part of attracting talent for the company, as well as its evaluation and on boarding processes.
• A boost to productivity. The main mission of human resources software is to grow the company through the people who work in it. This productivity translates into obvious time savings and cost reduction.
• End-to-end workforce management. A good HR system brings your entire area-related operations less than one roof, which means you can assign tasks and track your progress. Thus, all the company's collaborators can be on the same page thanks to the communication panels, where they can follow recent updates, comment on tasks, share content or ideas, etc. With all this data accessible to everyone from any device, employees can work together no matter where they are.
• Evaluation and recognition. Good human resources software helps to keep control of the progress of each employee and to develop quality practices for the recognition of their performance, which allows finding the axis, trends and non-productive patterns, and making strategic and operational decisions on the underperforming employees.
• Analytics and reporting. With these functions, the company can process the updated data and obtain all the necessary statistics and control dashboards without using an external application.

What if my company can't afford HRMS software?

If your company is an SME, you may think that at the moment you cannot afford the use of human resources software, but the development of ERP and software in the cloud (cloud) with the SaaS payment system (Software as a Service) make the price of this type of program affordable for companies of any size, since they are modular and only pay for what is needed and used. In addition, they do not require maintenance, updates, or backups, since being in the cloud all this is included in the service.