Human Resources Management
Software
Now
that you are clear about what you want, you will be interested to know what
minimums a software for Human Resources that will be useful should
include. Here are our tips for choosing the best Human Resources Management Software.
Information storage
in the cloud
You
may feel more secure with a more "physical" medium, which can only be
used on business computers. However, you are interested in giving easy
access to the platform from anywhere, especially if you usually have employees
who telecommute or if your employees do not always work in the office.
In
addition, the possibility of storing all the information in the cloud has
a security plus , not only accessibility. And this brings us to
the next point.
A
worker's data is a sensitive topic; you know it more than anyone. The
program you choose will have to ensure their safety and meet the strictest
standards to achieve this.
But
not only that; It should also give you the ability to assign
permissions to review certain data, so that each employee knows who has
access to their information and who does not, as well as having a place
where only they can access .
What
good is a solution that cannot be implemented? If the program you choose
is difficult for both you and your employees and you spend more time learning
how to use it than solving problems and optimizing processes ... is it a good
idea?
The
objective of this software is to help you in your tasks and also to
allow workers to carry out the signing or signing of documents, for example,
more quickly. Remember it.
If
we are talking about absence software, these have to be updated automatically
when an employee makes any modification. Thus, the information will always
be up to date and it will be easier for you to work with it. If this is
the case, processes such as onboarding new employees or sending documents can
be automated, saving you many hours of work.
In
the same way, it has to be integrated with whatever tool you are
using in your day to day.
Adapted
to current legislation (with updates)
In
addition to complying with the data security regulations and the LOPD, you
will have to adapt to any law with which you have to work in the
workplace. For example, the Law of Time Control if you want to use the
software to record the hours of your employees.
Just
as important is that the Software evolves as the laws do; you will
want your solution to be always adapted to the latest modifications of the
different regulations, to make sure that you are doing everything right and you
will not have problems with possible work inspections.
How to choose the best Human Resources Management Software
Because
there is no "best HR software", but the one that best adapts to the
needs of each company. Of course, it is always good to solve the problems
that all Human Resources departments share and provide a basis for the company
(streamline processes).
But
for the rest, how do you know which HRMS software is the
best for you? Here are some tips to decide:
· Know the needs of your HR department. We have already talked about this, but we will comment on it again because it is the most important thing so that the solution you choose has a good Return on Investment or ROI.
· Take into account the size of your company. And we are not only referring to the number of employees you have now, but to the projection of the business in the short and long term. You don't want to be changing solutions every six months so your employees have to learn tools over and over again.
· Assess how you want to store the information. Are you interested in having it in the cloud or on a computer where you install the program? We always recommend having it in the cloud, to eliminate the problem of storage space, but only you know what is best in your case.
· Value the autonomy and mobility of your workers. Will they have to manage things like time control or signing documents outside of the office? Is teleworking an extended work philosophy in your company? There are solutions that completely digitize everything so that workers can carry out their activity remotely and without any problem, others that allow signing from a mobile app.
·
Find
a solution that goes further. Don't settle for a tool that solves your
problems; get it to help you improve your Human Resources
department. There is HRMS
Software that allows you to extract reports to make better decisions,
for example.
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