10 Cloud HRMS Software for Companies

 

10 Cloud HRMS Software for Companies

It is increasingly common for personnel management functions to be performed with the help of human resources software in the cloud. 

More so if one takes into account the disruption that companies are experiencing with the adoption of teleworking models and the redesign of processes and strategies to adjust to the new reality of work. This reality put the focus on the HR department. 

Human talent professionals have been at the center of these changes helping to prepare their companies for new challenges and for this it has been key to learn to capitalize on technology to the maximum through software that facilitates their work. But what does HRMS software do? 

What is a human resources management software

Basically, it is a computer program created to automate and optimize operational processes related to personnel management. These solutions support the various tasks related to the workforce of a company, making them easier and faster to do. 

There are several types of HRMS software. Some focused on covering the tasks of a single process such as recruitment, and others that allow integrating more functions to obtain a global panorama of what is happening with performance , engagement and staff development . 

Benefits of having a personnel management software

The use of human resources technology is not only advantageous for those responsible for managing the processes, but also for managers and staff by having programs created for them.  But more importantly, it helps HR meet changing business needs and influence its most important capital - its people. Deploying technology helps people stay productive and creates a work experience that takes care of their well-being.

Other benefits of using these systems for human capital analysts and managers are that: 

·         Help boost motivation and productivity 

·         They allow to have greater control over the processes

·         They reduce the burden of operational tasks in HR areas.

·         Increase information security 

·         Facilitates strategic decision making 

With the above, we are not trying to say that software is going to be a magic tool that by itself will solve problems from one moment to the next.

According to KPMG, to use software successfully requires the integration of technology, people and processes. So it is a global process throughout the company. But we'll talk about this later after reviewing some of the most prominent cloud tools for human resources.

10 Types of HRMS software for human capital management

As we said above, there are numerous technological solutions on the market to cover the various functions of the HR area. The most important thing is that you review what are the problems or gaps that you want to solve or the human management tasks to optimize. To give you a more complete picture, we have grouped the most frequent HRMS software into the following groups: 

·         Performance Software 

·         Employee Engagement Software 

·         Teleworking Software 

·         Development Software 

Performance management | HRMS software 

1.    Competency assessment (90, 180 or 360 °)

Assessing competencies is a process in which a person receives feedback from their supervisors, colleagues, or any interested party. This allows HR to see the strengths and skill gaps of staff and make decisions that add value to the business.  With competency software, the implementation of various evaluation models is facilitated, including those that measure by behavior. Decision-making is also improved by having reports that show where the best talent is and in which areas training is needed. A good alternative to make 360 ​​° evaluations.

2.    Goal Assessment (KPIs)

It is well known that management monitors the level of performance of its main indicators to determine if it is moving in the right direction to achieve results. Consequently, as it grows, it becomes necessary to keep track through a digital system. Thanks to an HR program to measure KPIs, team managers can be allowed to manage goals and facilitate staff follow-ups. Indeed, management can easily tell if the performance indicators were met. 

3.    9-Box Matrix 

A 9-Box matrix is a grid where personnel are placed based on their performance and potential. Variables obtained from the results of previous evaluations.  With this information you can have a global vision of the workforce you have. Helping leaders in the construction of development plans aimed at closing those gaps and allowing them in turn to identify hidden talents or potential candidates for succession plans. 

Employee Engagement | HRMS Software 

4.    Work environment surveys 

The organizational climate in a company is decisive so that employees can do their jobs at ease and with the best disposition. Especially when they are working from home or getting ready to go back to the office on revival.  With these surveys, the company obtains data and statistics on the aspects that concern the staff in relation to their well-being, the work environment or the relationships within their team. A program to measure the organizational climate gives you results in real time and also guarantees the anonymity of the responses. 

5.    Recognition software 

For some time now, area leaders have been hearing about the importance of valuing the efforts and achievements of their staff, as employees go the extra mile and are more innovative.  Simple to use and transparent recognition software will allow medals linked to a scoring system to be sent. In the event that a company cannot afford these solutions, it can choose to create a recognition plan with free or low-cost measurements. 

6.    NOM-035 software 

This is a tool only for companies in Mexico. It is software that facilitates the execution of psychosocial risk assessments that the NOM-035 STPS standard requires from companies.  With a platform, it is easier to implement the legislation and make the process traceability. In other countries there are these same evaluations and those in charge of doing them can carry them out in this type of system. 

Remote work management 

7.    Teleworking software 

With staff still working from home, it is important to have a tool that allows you to: agree on activities, deadlines and review the percentage of completion of assigned tasks clearly and easily. 

In such a way that collaboration between managers and staff can be coordinated. With home office software, work can be centralized in one place so teams can coordinate tasks. 

8.    Feedback Software

According to Gallup, those employees who communicate regularly with their leaders are 3 times more engaged than those who do not. For this reason, it is necessary that you be able to give feedback immediately.  If you ask managers and executives about the times they have given feedback to their teams, they will say that they do not have time or that it is not a practice they are used to. For those leaders, HR can help facilitate those conversations with feedback software.

Staff development | HRMS software 

9.    Software to create Individual Development Plans (PID) 

As part of the employee development process, the task of HR professionals is to help them boost their career to have a better professional profile.  To close this gap, PIDs can be developed with specific activities that managers can follow up with technological tools that simplify the process and in which people can be helped to guide their careers.

10.  Succession planning software 

Succession plans are the best alternative to anticipate the replacement of key positions in the company. Ensuring that employees will be better prepared to occupy positions that are fundamental to the operation of the business. In other words, succession planning software enables you to create a blueprint that identifies and develops employees with the necessary competencies to fill critical positions in the future. This is how you anticipate these personnel changes. 

11. OKR software 

At Acsendo we are sure of the impact that the use of agile methodologies has caused in human resources. As a result of this, companies have moved towards a much more flexible strategy and can respond more fluently to team requests.  Hand in hand with the agile transition, methodologies such as OKR must also be implemented to facilitate strategy alignment. That is why we have added this extra tool to the list. The process of adapting the recognized methodology used by Google will be much easier with a digital human resources system.