10 HRMS Software on Cloud For Companies
It is increasingly
common for personnel
management functions to be performed with the help of human
resources software in the cloud.
More so if one takes into account the
disruption that companies are experiencing with the adoption of teleworking
models and the redesign of processes and strategies to adjust to the new reality of work. This reality put the
focus on the HR department.
Human talent professionals have been at the
center of these changes helping to prepare their companies for new challenges
and for this it has been key to learn to capitalize on technology to the
maximum through software that facilitates their work. But what does HR software do?
What is Human Resources Management Software?
Basically, it is a computer program created
to automate and optimize operational
processes related to personnel management. These solutions support the
various tasks related to the workforce of a company, making them easier
and faster to do.
There are several types of HRMS software. Some
focused on covering the tasks of a single process such as recruitment, and others that
allow integrating more functions to obtain a global panorama of what is
happening with performance, engagement and staff development.
Benefits of having a personnel management software
The use of human resources technology is not
only advantageous for those responsible for managing the processes, but also
for managers and staff by having
programs created for them.
But more importantly, it helps
HR meet changing business needs and influence
its most important capital - its people. Deploying technology
helps people stay productive and creates a work experience that takes care of
their well-being. Other benefits of using these systems for human capital
analysts and managers are that:
·
Help boost motivation and productivity
·
They allow to have
greater control over the processes
·
They reduce the
burden of operational tasks in HR areas.
·
Increase
information security
·
Facilitates
strategic decision making
With the above, we are not trying to say that
software is going to be a magic tool that by itself
will solve problems from one moment to the next.
According to KPMG, to use software
successfully requires the integration of technology, people and processes. So it is a
global process throughout the company. But we'll talk about this later
after reviewing some of the most prominent cloud tools for
human resources.
10 Types of HRMS software
for human capital management
As we said above, there are numerous technological
solutions on
the market to cover the various functions of the HR area. The most
important thing is that you review what are the problems or gaps that you want
to solve or the human management tasks to optimize.
To give you a more
complete picture, we have grouped the most
common HR
software into the following groups:
·
Performance
Software
·
Employee
Engagement Software
·
Telecommuting
Software
·
Development
Software
Performance management software
1.
Competency assessment
(90, 180 or 360 °)
Assessing
competencies is a process in which a person receives feedback from their
supervisors, colleagues, or any interested party. This allows HR to see
the strengths and skill gaps of staff and make decisions that add value
to the business. With competency software, the
implementation of various evaluation models is facilitated, including those
that measure by behavior. Decision-making is also improved by having
reports that show where the best talent is and in which areas training is
needed. A good alternative to make 360 °
evaluations.
2. Goal Assessment
(KPIs)
It
is well known that management monitors the level of
performance of its main indicators to determine if it is moving in the right
direction to achieve results. Consequently, as it grows, it becomes
necessary to keep track through a digital system.
Thanks to an HR program to measure KPIs, team managers can be allowed to manage goals and facilitate staff follow-ups. Indeed, management will be able to easily know if the performance indicators were met.
3. 9-Box Matrix
9-Box
matrix is a grid where
personnel are placed based on their performance and potential. Variables
obtained from the results of previous evaluations. With this information
it is possible to have a global vision of the workforce that is available. Helping
leaders in the construction of development
plans aimed at closing those gaps and allowing them in turn to identify
hidden talents or
potential candidates for succession plans.
We recommend the following entry if you want
to know more about these evaluations to measure job performance. Here you can
read another text but focused on measuring performance in teleworking.
Employee Engagement Software
4.
Work environment
surveys
The
organizational climate in a company is decisive so that employees can do
their jobs at ease and with the best disposition. Especially when
they are working from home or getting ready to go back to the office on
revival. With these surveys, the company obtains data and statistics on the aspects
that concern the staff in relation to their well-being, the work environment or
the relationships within their team. A program to measure
the organizational climate gives you results in real time and also
guarantees the anonymity of the responses.
5.
Recognition software
For
some time now, area leaders have been hearing about the importance of valuing
the efforts and achievements of their staff, as employees go
the extra mile and are more innovative.
Simple
to use and transparent recognition software will allow medals linked to a
scoring system to be sent. In the event that a business cannot afford
these solutions, it can choose to create a recognition plan with free or low-cost
measurements.
6. NOM-035 software
This
is a tool only for companies in Mexico. It is software
that facilitates the execution of psychosocial risk
assessments required
by the NOM-035 STPS standard from companies.
With a platform, it is easier to implement
the legislation and make the process traceability. In other countries
these same evaluations exist and those in charge of doing them can carry them
out in this type of system.
Remote work management
7.
Teleworking
software
With
staff still working from home, it is important to have a tool that allows you
to: agree on activities, deadlines and review
the percentage of completion of assigned tasks clearly and
easily.
8.
Feedback Software
According
to Gallup , those employees who communicate regularly with
their leaders are 3 times more engaged than those who
do not. For this reason, it is necessary that you be able to give feedback
immediately.
If you ask managers and executives about the
times they have given feedback to their teams, they will say that they
do not have time or
that it is not a practice they are used to. For those leaders, HR can help
facilitate those conversations with feedback software.
Staff development software
9.
Software to create
Individual Development Plans (PID)
As
part of the employee development process, the task of HR professionals is to help
them advance their career to have a better professional
profile. To close this gap, PIDs can be developed with specific
activities that managers can follow up with technological tools that simplify
the process and in which people can be helped to guide their
careers.
10. Succession planning
software
Succession
plans are the best alternative to anticipate
the replacement of key positions in the company. Ensuring that employees
will be better prepared to occupy positions that are fundamental to the
operation of the business.
In other words, a succession plan software allows you to create an outline that allows identifies and develops employees with the necessary competencies to fill critical positions in the future. This is how you anticipate these personnel changes.
11. OKR software
At
Acsendo we are sure of the impact that the use of agile
methodologies has
caused in human resources. As a result,
companies have moved towards a much more flexible strategy and can respond more
fluently to team requests.
Hand in hand with the
agile transition, methodologies such as OKR must also be
implemented to facilitate strategy alignment. That is why we have
added this extra tool to the list. The process of adapting the recognized
methodology used by Google will be much easier with a digital human resources
system.
Beyond HR technology
At this point we have already explained what
HRMS software is and what it does. Then we show
you the types that you can use in your company to have a much more strategic
impact.
However, we still need to explain how you can
find the platform that best suits your business and its culture. So you may be
wondering: which one should I choose and how
can I take advantage of the one I choose?
In this article we solve the 22
questions to answer before acquiring HR software, but we anticipate
the key: as we said at the beginning, a strategy must be created in which the process to be executed,
the people involved and
the required technology must be
created. .
How to support the implementation
of a software for human resources
To help companies with this we have
additional HR services:
·
Acsendo Academy
At Acsendo
Academy provide free certified human resources courses. The first
one we launched was to learn how to perform a skills assessment.
·
Communication packages
With the evolution of HR functions, they have also had to renew their communications to adapt to digital technologies. That is why we provide communication material to support companies in their internal communications.
·
Club Acsendo
The
circumstances of recent months have brought new challenges in personnel
management. So we help the areas to face these challenges
by accompanying
them at key moments in the technology adoption process.
In Deloitte's 2020 Global Report, 75% of respondents said that HR evolution will be important to the success of the company, but only 11% said they are well prepared to address this trend. Learning to use technology in human management processes will be essential to close this gap.
HRMS Software to manage the human resources of SMEs allows this department to transform itself into a much more optimal version that provides added value to the business. If you rely on the right technological partner, you can offer measurable results and justify their impact over time.
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