Digitization in Human Resource with HRMS, HRIS & HCM

 

Digitization in Human Resource with HRMS, HRIS & HCM

 

How technology influences the Human Resources department of the company

From the Human Resources department (HR) they are in charge of daily carrying out multiple tasks , all of them of high responsibility, such as organizing interviews for new employees, checking employee satisfaction levels in general and managing of wages, among many others. For this reason, it is necessary to use tools and technology in Human Resources to achieve the automation of minor tasks, thus reducing the probability of making mistakes and allowing specialists in these departments to focus on the most important tasks.

 

We have grouped together some of the tasks that can be improved by using different technologies and tools. With its application a more productive HR department can be achieved. 

 

Data storage and management

Employee data is the foundation of any Human Resources department's operations and must be treated with care. Those endless dusty shelves of files containing folders with important information about the workers were made history. 

 

There are software solutions like HRMS, HRIS & HCM at your disposal that make it easy to store and organize a lot of data, such as employee profiles, hours, and attendance records. This data can be stored and consulted more easily with the use of different comprehensive human resource management systems. 

 

Communication with remote workers

Getting remote employees to truly join the team is sometimes a challenge. Which means that HR has to be in regular contact with them to keep them within the corporate culture. 

 

There are specific technologies to facilitate communication with these remote workers. They often come with different options like video calling, remote file sharing, interactive whiteboards, and many other extras that make communication and integration easy. 

Management of payroll

Payroll management is often a loose terrain between the accounting department and human resources. Therefore, a solid structure is needed to avoid errors resulting from an unclear division of tasks.  Applying technology and automation tools to manage payroll, you will ensure that everything goes according to the payment schedule. Whether it is employees who must be paid monthly or freelancers who need a single payment throughout the month. 

 

Performance evaluation mechanisms

With the right technology, you can store performance evaluation results and access them when needed. This is also useful because you can track the progress of all employees, as well as organize additional training if necessary, or propose payroll updates and promotions. 

 

The human resources department has more versatile tasks than most departments, and sometimes these tasks can be difficult to balance. We have seen how technology in the human resources department can put better tools for the management of resources and information at your fingertips, and facilitate your work.

 

How to transform your human resources department with process automation

 

With the help of process automation, the human capital of companies becomes more efficient. By automating these processes there is an increase in the productivity of all elements related to human resources and, in general, a more fluid development of organizational work.

 

Today, companies are faced with the disruptive forces of technology. And those that do not conform to the dictates of digital transformation are abandoned by the market, inactive or obsolete. 

 

This is why in order to survive and stay competitive; companies need to automate repetitive tasks. In this way, they will free up employee time, time that they can dedicate to other more important and productive tasks. That is why process automation is becoming an increasingly necessary technology in the human resources department.

 

What is process automation?

It consists of the use of technology by companies, to automate various repetitive tasks, freeing up productive capacity and allowing their workers to concentrate on more relevant tasks that provide greater added value to the company. 

Its application therefore entails an increase in productivity and the overall efficiency of the company. This is applicable to all levels of the company. Especially in the Human Resources department, as they carry out a large number of repetitive tasks. With the automation of processes, it is also possible to reduce the risk of human errors, very common in this type of repetitive tasks, where attention and precision are lost as the task progresses.

 

Process automation applications in HR

Now that it is clear what the automation of processes is and the benefits that its implementation can bring, we are going to see some application examples in the Human Resources department.

 

Professional development and trainings

Companies try to build their workforce for the future and continuous training is necessary to achieve this. This new need for continuous training requires a learning and development system. Thanks to the automation of processes, the HR department can easily estionar platforms and training rooms, and record employees which imparts each training session.

 

Attract new talents

Process automation can be used to clean up the pile of paperwork. By using a database that stores the profiles of potential employees and notifies them of the results of their interviews, the human resources department makes the recruitment process faster and easier.

 

Performance management

Across industries they are looking for process automation to reevaluate their performance management programs. From setting goals to evaluating rewards and incentives, process automation makes it easy for HR departments to keep the organization productive.

 

In short, it entails economic, resource and time savings. That is why so many companies are rapidly implementing automation processes by using third party HRMS Software, achieving more modern, more efficient and more productive companies.