Two-thirds of hiring
managers say their department is experiencing digital transformation and human
resources automation; however, only 40% have a plan to navigate this new
territory.
Human Resources handles job postings,
candidate selection, onboarding, company benefits, performance tracking,
onboarding, and more. When a company scales, has multiple locations, or
works remotely, it is impossible to survive without automation.
Legacy HR software like HRMS Solution can
require custom programming as well as being quite expensive and complex. The
good news is that HR automation is now cost effective and easy to implement. The
solutions have expanded to the cloud, and there are low / no code options like Process
Maker.
What is HR Automation?
HR automation is a technology
that works by automating recurring HR processes and streamlining
document-intensive tasks. Without sacrificing quality, it significantly
reduces the time required to complete HR processes.
You can handle many crucial
administrative tasks, such as feeding data, creating files, sharing documents,
selecting candidates with specific knowledge, pre-filling forms, and more. When
processed manually, these types of tasks can take hours and hours.
Why should your company care about HR automation?
Human
resource automation offers many benefits, including helping to reduce physical
storage and printing costs while providing convenient anytime, anywhere access
to files online.
When employee data can be located
in a centralized place, it increases the efficiency of selection, hiring and
training. Equally important is that employees feel more engaged when they
have time to focus on strategic tasks that help drive the company's business
goals. When onboarding is automated, new hires can go straight to
work instead of spending their first week rummaging through stacks of papers
and forms. And, data entry errors can be mitigated.
Saving
time equates to reducing costs too, especially when the HR team can be more productive.
Focus on what matters most, your people.
On average, the HR department spends 40% of its time on
onerous administrative tasks such as retrieving data from one system and
entering information into another. By streamlining processes, human
resources could spend more time finding and retaining top talent.
With HR automation, you can create an
environment that eliminates unintentional bias, one in which you can focus on
the most important aspect, qualifications. Also, it's quite common for new
hires to lose some of their enthusiasm after getting bogged down in filling out
paperwork and managing emails.
However, when you automate your HR workflows,
new hires and veteran employees won't be as overwhelmed. Almost any HR
process can get up and running on the fast track and instantly improves the
workload of the HR department, while improving the engagement of the employees
who interact with HR.
8 Common HRMS Software Driven Automation Examples
1. Employee on board
Onboarding employees are one of the
most tedious tasks in the human resources department. On regular basis. From job posting to
resume collection, interviewing and accessing the network of new hires, all of
these processes can be automated. Hiring, driven by HR automation, can
speed up the onboarding process and reduce associated costs.
Also, monitoring, analyzing and measuring
performance is not an easy process. There are many cases where biases and
inefficiencies can be part of the cycle. Rather, HR automation will
accurately track the most significant KPIs to ensure that each employee's
contribution is aligned with company goals.
2. Off-boarding
Relocation is not a fun process for either
the employee or the employer. In some cases, it can feel uncomfortable and
forced. However, dismissal files must be collected and processed. In
addition, the company's equipment must be accounted for, returned and audited. Next,
steps must be taken to remove the terminated employee from payroll and
benefits.
Instead, use automation to process each of
those tasks quickly, reliably, and consistently to make the outbound process more manageable and
avoid any potential legal issues.
3. Vacation requests
There are many reasons why a
team member may submit a request for leave, be it for a medical, sabbatical,
educational, or other procedure. Processing each license request is
tedious and time consuming. Furthermore, the time it takes makes it more
difficult for HR to respond and approve requests on time.
On the other hand, intelligent
automation can provide secure approvals instantly while updating employee leave
records immediately. Thus, HR can control and approve all permit requests
quickly and more efficiently, leaving everyone more satisfied with the
convenience of the process.
4. Expense claims
Before HR automation, HR
managers had to scan multiple Excel spreadsheets and stacks of paper files. That's
why it took days, if not weeks, to sort through an employee's expense records. Even
with a manual, detail-oriented process, expenses had the potential to appear
up-to-date and inaccurate.
Before
any file was produced, the HR team would have to process each item of expense
in the company system. It would also have to be reviewed and approved by
the employee's manager. Next, in the accounting department. This is
the process regardless of the size of the claim.
It is not surprising that the
delay multiplies causing frustration and fatigue. However, with HR
automation, tedious manual processes are eliminated while accounting errors are
reduced and the HR team is freed from engaging in outdated processes.
5. Payroll
In the age of government
regulation, manual payroll processing exponentially increases the risk of
error. Rather than processing by hand, HR automation can deliver accurate
calculations, maintain payroll records to comply with IRS and U.S. Department
of Labor mandates, and ensures employees are paid infallibly and on time.
6. Time management
If you're still using a manual
employee time tracker, then it's safe to say that employees enter their work
hours after the week. This form of time tracking is often buggy as not
everyone can remember everything that happened during the work day. Not
wanting to imply any malicious intent, but you cannot expect people to remember
something that are not typical, such as doctor's appointments, traffic, free
time to pick up your children from school, and other unexpected activities. Without
automation, this can turn into a major headache when it comes time for payroll.
7. Employee benefits
Employee benefits over time can
be in a constant state of flux for each employee due to life-changing events,
open enrollment, and more. Not to mention, tracking employee benefits
through paper and manual processes is extraordinarily difficult. It's time
to mitigate the costs associated with managing benefits through HR automation. For
example, the following can be automated:
·
Eligibility of benefits
·
Benefit education and
training
· Modification of benefits
for life-changing events such as a marriage, divorce, move, a new child or a
new health problem
·
Open registration
·
Incorporation benefit
- Managing employee benefits doesn't have to seem like a nightmare.
8. Tax return.
Tax time is always tiresome for
many companies, as is tax compliance. The good news is that HR automation
can give your organization the opportunity to scale quickly.
Using
this cloud-based platform can ensure that you charge the correct taxes for your
products and services, as well as use taxes. Also, you can automate
payroll taxes according to the laws of each state.
In conclusion
Before spending more resources
on hiring additional employees to manage your HR tasks, consider automating
your HR processes. As organizations continue to advance at breakneck
speed, there is no reason to compete at a snail's pace using manual processes. With
Process maker’s visual platform, easy-to-use interface, and unmatched support,
you could be on your way to a streamlined and optimized HR department.
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