Can Human Resources Management Software (HRMS) Optimize Time?

 

Can Human Resources Management Software (HRMS) Optimize Time?

Today we use technology for practically everything: buying clothes, ordering food at home, communicating remotely, etc. Undoubtedly, digitization has come to our lives to stay and it has also revolutionized the workplace. Do you know what software for Human Resources is?

Technology helps us in many tasks, for example, with activities related to Human Resources, such as searching for personnel, optimizing workers' time and storing data. All this can be achieved with digitization, but if we also want to improve all our processes and go one step forward, the best thing is to use human resources software.

Why is it important to have a program for Human Resources management Software?

Until now, the Human Resources department had not been given the importance that it is currently being given. These were relegated to doing the most basic tasks related to payroll, interviews and paperwork in general. However, little by little, companies have realized the potential of this department and the value of employee management to improve the company.

Therefore, it is very important to streamline this work and digitize the processes to be able to dedicate more time to what is truly important for a company, Task Management.

How can Human Resources software help to optimize time?

If you are part of a Human Resources team, you would surely like to find a magic formula to forget about Words, Excels, emails and databases with thousands of information and data of your workers distributed. The lack of control of the information leads to a loss of time. We may not pay attention to the day to day, but if we add up all the minutes we lose doing manual tasks, which could be automated, we will realize that we are wasting many hours throughout our week .

The best way to have total control of your employees' data, as well as their entire work activity, is to have a single Human Resources management Software that brings together all this information. And we don't just talk about information and documents; many software offer solutions for clocking or time control and absence management. Can you imagine not having to review workday registration sheets or excels to balance the vacations of your entire staff?

Next, we give you the keys to have a perfect time management thanks to the help of software:

1. Minimize mistakes

One of the most valued Human Resources software in Spain is Factorial; With it you can centralize all the information related to your employees, such as payroll, contracts, documents, transfer, vacations, etc.

In addition, it helps you minimize errors and know how to detect them in time. If, for example, you have to manage an employee's vacation, you will know for sure the days that are due to him and you will not be suffering from the veracity of an Excel.

2. Your documents always at hand

Imagine that one day you telecommute or are on a business trip and you need to access the data of your workers. It may be a cumbersome task to access company files and servers. With a human resources software you will not have any problem, since it is a program that stores data in the cloud. Therefore, they will always be available wherever you are, just one click away.

3. Offers transparency

In some cases it may happen that companies have the information on different sites and it is not known exactly when they were added or updated. If you have a Human Resources Management Software at hand, you will not only have the peace of mind of having everything under control, but you will also offer transparency to your employees.

In addition, before a possible Labor and Social Security Inspection by time control, you will have the certainty of having all the information of your employees regarding their entries and exits. Make sure that the software you choose complies with the Law in this regard!

4. The information is up to date

If before you had to go employee by employee to send payroll or papers to sign, now with this platform you can make shipments much faster and they themselves can update their information. With just a few clicks you can achieve what you used to do for hours before you can dedicate yourself to other more important tasks.

4. Offers security and privacy

When all your sensitive information is hosted in the cloud, you don't run the risk of someone opening the wrong drawer… and gaining access to classified or personal documents. Both information and data will be safe. In addition, having an employee portal, he will be able to access all his documents without having to ask you, which would save you a lot of time.

And now, choose the software that best suits your company

If you are looking for a program to manage the Human Resources of your company, you should take into account the following points when choosing the one that best suits your company:

Define your needs

It is essential that a preliminary investigation is carried out to confirm if it is necessary to have a software or not. To do this, you can time your tasks or put in a list all those that are repeated every day and could be streamlined.

Value everything related to legal issues

If you have a legal department, you may already be up to date with the treatment of employee data or the laws regarding employees. If not, you can help yourself with software with which you can be sure of having all the regulations regarding workers up to date.

Take into account the number of employees

The workload of the head of Human Resources in a company with 5 employees will be very different from that of one with 30. The vast majority of software has a different cost depending on the number of workers, so you can also decide based on of this.

Decide if you want to have your information locally or in the cloud

If until now you had all your information on a computer, even if you make frequent backups, it will not be as secure as if you have it hosted in the cloud with software. This option is very interesting, since some cloud storage platforms, such as Google Drive, have limited capacity. Therefore, if we want more space, we will have to pay.

Think of all your employee profiles

If you have workers who are on the go, using a Human Resources Management Software will be of great help. Your employees will be able to access it to make the daily check-in through a tablet or mobile, without the need for a PC, and you can communicate through the system to request any information.