All About Human Resource Management Systems (HRMS)

 

All About

Human Resource Management Systems (HRMS)

 

Definition

Human Resource Management Systems (HRMS) establish a relationship between human resource management and information technology. HRMS allow companies to automate many aspects of human resource management, with the double benefit of reducing the workload of the human resources department, and increasing the efficiency of the HR process standardization department.

The field of human resources is often overlooked in managerial management systems .

This situation is helped by the fact that an effective Human Resources department should function smoothly. For example, when a team successfully launches a product on time and on budget, it is hailed as a great success. 

When the HR department manages the administration of the company successfully, it can go practically ignored - after all, the HR department simply waits for work, only draws attention when there are problems. 

The significance of human resources has not gone unobserved by the software industry. There is now a wide range of applications available to assist the HR department in their tasks, making it possible to automate certain tasks and help in the organization of many others.

Available Software

Open source

ORANGE HRM

OrangeHRM Open Source is free and open source HR software that offers a large number of modules to meet your business needs. This extensively used HRM system is feature full, sensitive, and provides an necessary HRM platform along with free documentation and access to a large group of users. 

 SENTRIFUGO

Sentrifugo is a free and influential human resource management system tool that can be simply configured to meet up your organizational needs.

Owner

BAMBOOHR

BambooHR is an online HR system for SME sized businesses. The cloud-based system offers incorporated applicant tracking (ATS), on-boarding tools, electronic signatures, wait time tracking and performance management, with easy reporting and a convenient mobile app for employees. 

HRMMITRA

 HRMmitra is a SaaS based HRMS software solution which automate the entire life-cycle of an employee from on-boarding to exit. It benefits HR managers to perform their tasks effectively and efficiently with smallest amount paper work. 

ORACLEHR

The Oracle Human Resource Management System (HRMS) is a core component of Oracle E-Business Suite applications. Oracle HRMS is an integrated suite of applications that supports all aspects of the human resources function.

WORKABLE

Workable provides a flexible and intuitive interface for tracking and managing candidates. Visual recruiting tools provide live status updates for each job with candidate profiles.  

Human resource management software systems are broadly defined by the four core responsibilities of the human resources department and as such typically contain separate modules to address the needs of each responsibility: 

Payroll module: 

The payroll module reduces the workload of the HR department by automating the payroll process, ensuring HR fulfills payroll functions on time and without errors .At its most basic level, the payroll module is supported by manual entry of attendance and work schedule data based on the role presented by work time.

More advanced tracking systems employ automatic timing systems, either connected to an "on time" system or a tracking system connected to employee desktops.

Once the system is fed with attendance data, the payroll module automatically calculates the amounts and various deductions, such as income tax, before generating pay checks and employee tax reports. 

Time and work management module: 

The time and work management module is designed to collect and analyze information on time spent, for the purposes of cost accounting organization. By obtaining data sources directly from the timing devices and with the methods used to calculate the payroll of this management module, valuable data can be provided on the use of labor resources within the company.

Benefits Administration Module:

 The Benefits Administration module provides human resources staff with the ability to monitor and manage worker participation in a range of benefit programs. These programs can range from programs related to the well-being of the workforce (such as health insurance and pension plans) to for-profit programs (such as stock option and profit-sharing plans).

HR Management Module: The HR Management Module provides a range of HR solutions ranging from analyzing application data through basic employee demographics. The module allows the management of human resources of personnel to effectively manage the human capital fund, available in the company, to the extent that it monitors the training and growth of the employees and the skills and credentials of each employee.

Advanced human resource management modules can also automate the application process for positions by capturing application data and entering a relevant database.

The significance of human resources has not left overlooked by the software industry. There is now a wide range of applications available to assist the HR department in their tasks, making it possible to automate certain tasks and help in the organization of many others.

Benefits of a human resource management system:

While each of these modules provides benefits for the HR department itself, the applications also help the company as a whole. The systems convert human resource information into a digital format, allowing the information to be added to the knowledge of the company's management systems. The result of this is that human resource data can be integrated into the larger enterprise resource planning (ERP) of the company's systems.

In the analysis of the company, the resource use of all this information can be invaluable. Data related to the time of use of the workforce can increase management decision-making capacity, allowing the human resources department to be an integral aspect of the training strategy for the company as a whole.